Job Description

Our client is a highly regarded design practice seeking an experienced Studio Manager to join their team on a 12-month maternity leave contract. There is high potential for the contract to be extended for the right person.

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Supporting both the operational and administrative functions of the business, you will be responsible for managing studio operations and coordinating monthly client invoices. This is a hands-on role suited to someone who thrives in a collaborative environment and enjoys being at the center of a busy studio.

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Roles & Responsibilities

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Studio Operations

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- Oversee the day-to-day operations of the studio and ensure a professional and well functioning workplace.
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- Manage office facilities, suppliers, service providers and workplace resources.
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- Liaise with IT support providers and coordinate technology-related requirements.
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- Support onboarding activities, team events and general administrative functions.
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- Maintain and support established studio systems, processes and procedures.
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Client Billing & Financial Coordination

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- Coordinate the monthly invoicing process across all project teams.
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- Meet with Team Leaders to review project billing, discuss fee forecasts and ensure invoicing remains aligned with project performance.
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- Facilitate the preparation of approximately 100 client invoices per month.
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- Work closely with senior leadership to ensure billing deadlines and revenue targets are met.
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- Maintain accurate billing records and follow up outstanding invoicing requirements.
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Skills & Experience

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- 6+ years' experience in a Studio Manager, Office Manager or Practice Manager role
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- Experience coordinating invoicing, project billing or financial administration processes.
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- Proven executive or personal assistant support experience.
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- Ability to manage multiple priorities and work effectively to deadlines.
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- A proactive, hands-on approach with the confidence to take ownership of tasks.
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- Experience within architecture, interior design, engineering or professional services environments.
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- A highly capable operator who enjoys being the go-to person within the business.
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- Team-oriented and team-oriented, with a willingness to roll up your sleeves and help wherever needed.
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- Adaptable and resilient, with the ability to remain composed under changing priorities.
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REFERENCE: Emily Lodola #73777

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Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer.

📌 Studio Manager (New South Wales)
🏢 Bespoke Careers
📍 New South Wales