Job Description

Project Coordinator

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- Location: Melbourne, VIC (Hybrid)
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- Contract Duration: 1-Year Fixed-Term Contract
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- Package: $80k – $100k (Including Superannuation, commensurate with experience)
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- Security Clearance: Active Baseline Security Clearance preferred (or Australian Citizenship with ability to obtain)
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About the Role

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We are seeking a detail-oriented Project Coordinator for a 1-year fixed-term contract to support our Senior Project Managers in delivering key business and technology initiatives.

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In this role, you will play a pivotal part in maintaining operational rigor across the project lifecycle. You will oversee project administration, manage documentation, track actions, and generate essential reporting artifacts to ensure seamless project execution.

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Key Responsibilities

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- Project Administration & Governance: Support Project Managers by taking detailed meeting minutes, capturing key decisions, tracking action items, and performing ad-hoc administrative tasks.
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- Documentation & Registers: Maintain, update, and audit project files, logs, and registers to track overall progress and retain accurate records.
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- Scheduling & Artifact Coordination: Coordinate meetings and workshops, organize events, and facilitate the collation of project deliverables, presentations, and reporting packs.
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- Data Interpretation & Reporting: Analyze, interpret, and present project data to assist Coordinators and Senior Managers with decision-making and status tracking.
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- Artifact Maintenance: Manage project repositories, ensure version control, and maintain continuous alignment with project governance standards.
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Requirements & Qualifications

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- Project Support Experience: Proven track record in a Project Coordinator or Project Officer role within a structured project environment.
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- Tooling Proficiency: Robust hands-on skills with Microsoft Office 365 (advanced Excel) and Microsoft Project. Experience using enterprise PPPM platforms (specifically Dynamics) is highly desirable.
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- Analytical & Data Skills: Demonstrated ability to interpret data, summarize insights, and produce clear status reports for management.
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- Security Eligibility: Active Baseline Security Clearance is preferred. Australian Citizens eligible and willing to obtain Baseline clearance will also be considered.
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- Communication: High-level organizational skills, strong attention to detail, and excellent written and verbal communication capabilities.
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On Offer

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- CBD location
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- Hybrid work
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- Immediate start
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- $80,000-$100,000 (inc. Super)
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📌 Project Coordinator (Victoria)
🏢 Professional Search Group
📍 Victoria