An exciting permanent opportunity has arisen for an experienced Executive Assistant to support senior stakeholders in a fast paced, high performing environment. This role suits a confident EA who enjoys being at the centre of operations-anticipating needs, managing competing priorities, and delivering polished support at pace.

The role You’ll provide end-to-end executive support, ensuring calendars, meetings, travel and key deliverables run seamlessly. You’ll be a trusted point of contact, managing confidential information with discretion and building strong relationships across the business.

Key responsibilities

Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation

Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)

Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required

Support team logistics and event coordination (internal events, offsites, visitors)

Prepare, format and proofread presentations and documents (PowerPoint/Word/Excel)

Triage requests, manage timelines, and follow up on actions to keep work moving





Maintain accurate records and improve simple processes to streamline admin

Why apply

Permanent role

with long-term stability in a high-performing setting

High exposure

supporting senior stakeholders and partnering across the broader business

Variety and ownership -busy days, changing priorities, and a true "run the desk" EA remit

CBD location

with an on-site team environment (5 days/week)

What we're looking for

Proven experience as an Executive Assistant (or Senior Team Assistant) supporting senior leaders

Strong capability across diary management, travel coordination, meetings and stakeholder management

Excellent attention to detail, organisation, and the ability to juggle competing deadlines

Confident, professional communication style and strong discretion with sensitive information

Proactive, solutions-focused approach; able to work autonomously and take initiative

Intermediate-advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)

Role details

Permanent, full-time

Sydney CBD

On-site, 5 days/week

Please note, only shortlisted candidates will be contacted

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📌 Executive Assistant (Sydney)
🏢 Mars Recruitment
📍 Sydney