Administration, Membership & Communications Coordinator The

Caloundra Chamber of Commerce

is not your typical Chamber. With more than

260 members , a thriving business community and responsibility for operating some of Caloundra’s much-loved community markets, we are a dynamic organisation with a broad and exciting role across the region.

We connect businesses, deliver events and markets, build partnerships, advocate for our region and help create opportunities for our members and community. Based in one of the Sunshine Coast’s fastest-growing destinations, this is a Chamber with

energy, ambition and plenty happening .

For the right person, it’s an chance to be part of an organisation that is helping shape the future of Caloundra while supporting the businesses and community that make it such a great place to live, work, visit and invest.

About the role Working closely with the General Manager, you'll get involved across the organisation in a varied coordinator role supporting administration, membership, communications, events, grants, reporting and finance. This role is a part-time or casual position for the

right person

- a min. of 20 hours with a maximum of 30 hours per week is required. You will also need flexibility with hours to support our events early morning or evening, approx. 2 - 3 events per month.

Key responsibilities

Administration – keeping records, correspondence, agreements and organisational systems on track

Membership – helping members,



managing renewals and payments and keeping the WAVE CRM accurate

Events – helping coordinate registrations, venues, speakers, suppliers and event delivery

Communications – assisting with e-newsletters, social media, website updates and member communications

Grants – helping prepare applications and keeping deadlines, reporting and acquittals organised

Reporting & finance support – preparing presentations and reports and assisting with basic financial administration

Markets – providing additional administrative support with vendor records, bookings and market information when required

Use AI and technology to streamline systems and find smarter and faster ways of getting things done

About you Work at pace and genuinely enjoy getting things finished

Exceptionally organised and reliable, your attention to detail is your superpower

You have great initiative, you take ownership and follow things through

Communicate is natural to you, and you love helping people

Learn technology and new systems quickly –

this is essential

You shuffle priorities like a pro and use initiative rather than waiting to be told every next step

Curious about AI and smarter ways of working - you don't need to be an expert, but you are keen to learn.

Experience in administration, marketing, communications, events, membership or business support would be highly regarded

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📌 Administration, Membership & Communications Coordinator (Caloundra)
🏢 Caloundra Chamber of Commerce
📍 Caloundra