Administration Assistant I Busy Bees at Bellmere Service Administrator Busy Bees at Bellmere

Permanent opportunity | Be part of a supportive early learning team

Are you an organised, friendly and proactive administrator who loves working with people and making a difference?

Busy Bees at Bellmere is looking for a passionate Service Administrator to join our team and provide essential administrative support to the Service Manager while helping ensure the smooth, efficient and compliant operation of our service.

This is a fantastic opportunity for someone who enjoys a varied role where no two days are the same. You'll be a welcoming first point of contact for families, support the Service Manager and educators, manage important administrative processes and help create a positive experience for children and their families.

About the Role As our Service Administrator, you will play an important role in the day-to-day running of the service. You will work closely with the Service Manager and 2IC, educators, teachers and families to ensure administrative tasks are completed accurately, efficiently and confidentially.

Your responsibilities will include:

Providing day-to-day administrative and secretarial support to the Service Manager

Welcoming families and visitors and responding to enquiries professionally

Answering phone calls, managing messages and ensuring information is passed on promptly

Supporting enrolments, bookings and family enquiries

Maintaining accurate child and service records and ensuring documentation remains up to date

Assisting with accounts, payments,



banking and correspondence

Supporting invoicing and debt management processes

Assisting families with account enquiries and relevant documentation

Supporting compliance and regulatory record keeping

Maintaining confidentiality and handling sensitive information appropriately

Assisting with staff administration, timesheets and general office processes

Supporting communications with families through relevant platforms and centre information

Ordering and receiving supplies as required

Assisting with health, safety and emergency documentation

Providing classroom/relief support when required by the Service Manager

Assisting with projects and other tasks that contribute to the smooth operation of the service

The role requires a high level of accuracy, organisation and attention to detail, as well as the ability to manage competing priorities in a busy early learning environment.

About You We are looking for someone who is:

Highly organised with excellent attention to detail

Friendly, approachable and confident when communicating with families and team members

Professional and able to maintain confidentiality

Able to work independently and use initiative





Comfortable managing multiple priorities in a busy environment

Reliable, accountable and committed to maintaining compliance

Confident using computer systems and Microsoft Office

Experienced in administration, preferably within early childhood education or a similar service environment

Passionate about providing exceptional service to children, families and the wider centre team

Experience with Xap, Workday or another child management system will be highly regarded.

What You'll Need

Certificate III in Children's Services (or recognised equivalent) or higher

Current Blue Card or the ability to obtain one prior to commencement

Current First Aid and CPR

Previous administration experience

Strong written and verbal communication skills

Excellent organisational and time management skills

A high level of accuracy and attention to detail

Why Join Busy Bees? At Busy Bees, you'll become part of a team that is passionate about creating positive experiences for children, families and educators.

As a Service Administrator, you'll be more than just the person behind the desk. You'll play an important role in supporting the centre team, building strong relationships with families and helping ensure the service operates smoothly, professionally and in line with regulatory requirements.

If you're an organised people-person who enjoys making a difference and thrives in a busy early learning workplace, we'd love to hear from you!

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📌 Administration Assistant I Busy Bees at Bellmere (Brisbane)
🏢 Busy Bees
📍 Brisbane