Job Description

Location: Sydney CBD
n Days: Monday to Friday
n Salary: Up to $135k
n Reporting to: Managing Partner

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An excellent opportunity for an experienced Executive Assistant to work directly alongside the Managing Partner of an established commercial property advisory business.

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This is much more than a traditional EA role. You'll sit close to the business and have exposure across clients, transactions, business development, reporting and broader commercial activity, while becoming a trusted right hand to the Managing Partner.

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The Role:

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- Manage complex diaries, meetings, travel and executive correspondence.
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- Act as a key point of contact for senior clients and internal stakeholders.
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- Prepare high-quality reports, presentations, submissions and Information Memoranda.
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- Coordinate meetings, agendas, minutes and follow-up actions.
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- Support sales, leasing and property transactions through document preparation and workflow coordination.
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- Maintain CRM records, reporting dashboards and deal tracking.
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- Assist with business development, proposals and client relationship management.
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- Manage invoicing, expenses, reporting and operational administration.
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- Coordinate projects across the business and keep key priorities moving.
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- Handle confidential and commercially sensitive information with discretion.
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About You:

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- 5+ years' experience supporting C-suite executives, founders, partners or senior leaders.
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- Background within property, real estate, professional services or a related commercial environment.
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- Confident dealing with senior executives, clients and external stakeholders.
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- Highly organised and comfortable managing multiple competing priorities.
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- Polished, proactive and able to stay one step ahead.
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- Strong written communication and document preparation skills.
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- Tech-savvy and confident adopting current systems and AI tools.
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Systems: Microsoft Office, CRM platforms, business administration systems and AI tools.

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This is a rare opportunity to step into a high-trust, high-visibility EA role where you'll be genuinely embedded in the commercial side of the business.

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If you're an experienced EA looking for greater exposure, stronger executive partnership and the opportunity to play a meaningful role in a growing property business, I'd love to hear from you.

📌 Mandarin-Speaking Executive Assistant | Commercial Property (New South Wales)
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