Design & Build Recruitment – Sydney Western Suburbs NSW

Western Sydney | Full-Time | Construction

Project Administrator

Western Sydney | Full-Time | Construction

The Opportunity: An established construction company with a strong pipeline of projects across Western Sydney is looking for an experienced Project Administrator to join their team.

This is a great opportunity for a Project Administrator, Project Coordinator or experienced Site Administrator looking to take the next step in their career and play an important role in supporting the successful delivery of construction projects.

Working closely with Project Managers, site teams, subcontractors and suppliers, you will provide key administrative and coordination support throughout the project lifecycle.

Key Responsibilities:

Provide day-to-day administrative support to Project Managers and project teams

Assist with the coordination and administration of construction projects

Maintain project documentation, registers and filing systems

Manage project correspondence and distribute documentation to relevant stakeholders

Assist with

purchase orders, invoices, procurement and supplier administration

Coordinate subcontractor and supplier documentation

Assist with contractor onboarding, inductions and compliance requirements

Maintain project trackers, schedules and reporting

Assist with variations, progress claims and project cost documentation





Prepare and maintain spreadsheets and project reports

Coordinate meetings, minutes and follow-up actions

Assist with timesheets, labour records and resource tracking

Liaise with subcontractors, suppliers, clients and internal stakeholders

Ensure project documentation is accurate, current and compliant

Provide general support to the Project Manager and wider project team

About You: We’re looking for someone who is organised, proactive and confident working in a rapid-paced construction environment.

You will ideally have:

Previous experience in

Project Administration, Site Administration or Project Coordination

Experience within the

construction, engineering, civil or infrastructure sectors

Strong administration and organisational skills with excellent attention to detail

Experience dealing with

subcontractors, suppliers and project teams

Good understanding of procurement, invoices, purchase orders and project documentation

Strong Microsoft Office skills, particularly

Excel and Outlook

Experience with construction/project management systems such as

Aconex, Procore, Jobpac or similar

would be advantageous

Excellent communication skills and the confidence to liaise with stakeholders at all levels

Ability to manage multiple priorities and work to deadlines

A proactive attitude and willingness to support the wider project team

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📌 Project Administrator (Sydney)
🏢 Design And Build Recruitment
📍 Sydney