This is not a passive admin role where tasks are handed to you step by step.

It’s not just about booking meetings or filing documents.

This role exists to do one thing well:

keep the business organised, on track, and moving forward without things falling through the cracks.

That means:

Following up when others forget

Keeping priorities visible and structured

Handling details properly, not “roughly done”

If you prefer being told exactly what to do every day, this role may not suit you.

If you take pride in staying organised and keeping things running smoothly, keep reading.

Who We Are Square Capital is a global financial services platform focused on capital markets, cross-border investing and global market execution.

We work with high-net-worth clients, sophisticated investors, family offices and institutional clients, providing solutions across asset allocation, trade execution and structured finance. With operations spanning Mainland China, Hong Kong, Australia and North America, we are committed to delivering professional, compliant and client-focused financial services in global markets.

As our business continues to grow, we are looking for talented professionals to join our team and grow with us.

What You Will Be Doing

Manage general office administration and help maintain an organised, professional working environment

Welcome clients, business partners and other visitors, including coordinating visitor access, meeting rooms and refreshments

Coordinate meetings, calendars, conference facilities and related materials

Handle incoming calls, correspondence, deliveries and general office enquiries

Prepare, scan, organise and securely file business and client documentation

Monitor office supplies, equipment, meeting-room facilities and shared areas

Liaise with building management, suppliers and service providers regarding office services, maintenance and repairs





Assist with invoices, receipts, expense records, reimbursements and other information required by the finance team

Support recruitment coordination, interview scheduling, employee onboarding and offboarding

Maintain employee, supplier, asset and administrative records

Assist with company events, printed materials and other operational projects as required

Follow company procedures relating to confidentiality, information security and document handling

What We Are Looking For

Strong attention to detail — you notice what others miss

Reliable and consistent — you do what you say you will do

Organised — you keep track of multiple tasks without losing control

Proactive — you follow up instead of waiting to be reminded

Able to work independently once tasks are assigned

Clear and professional communicator

Requirements

Australian full working rights

At least 2 years' experience in administration or office support preferred

Able to work in a structured, office-based environment

Language Requirement

Native Mandarin (spoken and written)

Professional English (spoken and written)

Comfortable working in a bilingual workplace

What You Will Get

A stable, structured working environment

Clear responsibilities and expectations

Direct exposure to business operations

Opportunity to build strong organisational and coordination skills

This Role Is NOT For You If

You need constant direction on what to do next

You struggle to stay organised across multiple tasks

You avoid responsibility for follow-ups

You are looking for a short‑term stepping stone

Why Join Us This role suits someone who values structure, stability, and doing things properly.

You will be trusted to manage your responsibilities, keep things organised, and ensure nothing important is missed.

If you take pride in being reliable and detail-oriented, you will do well here.

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📌 Front Office Administrator (Sydney)
🏢 Square Capital | 時石證券
📍 Sydney