Job Description

Australian International Academy – Pascoe Vale VIC

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We're looking for an organised, discreet, and people-focused HR Assistant to support the smooth running of our HR function two days a week. This is a great fit for someone who enjoys variety, takes pride in getting the details right, and wants a role that fits around other commitments.

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You'll be a friendly first point of contact for day-to-day HR queries and will keep our people processes running behind the scenes in a busy school environment.

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The Role

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We're looking for an organised, discreet, and people-focused HR Assistant to support the smooth running of our HR function two days a week. This is a great fit for someone who enjoys variety, takes pride in getting the details right, and wants a role that fits around other commitments.

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You'll be a friendly first point of contact for day-to-day HR queries and will keep our people processes running behind the scenes in a busy school environment.

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What You'll Do

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- Maintain accurate employee records and HR systems, ensuring everything is up to date and compliant
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- Support recruitment: posting adverts, arranging interviews, and liaising with candidates
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- Coordinate onboarding for new staff and offboarding for those leaving
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- Help administer leave, absence, and benefits records
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- Assist with pre-employment screening,



including Working With Children Checks and reference and qualification verification
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- Prepare HR documents such as offer letters, contracts, and letters of confirmation
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- Respond to routine staff queries and escape where needed
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- Support the maintenance of HR policies and staff wellbeing initiatives
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- Provide general administrative support to the HR team
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What We're Looking For

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- Previous experience in an HR, administrative, or people-focused role
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- Excellent organisation and attention to detail
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- Discretion and sound judgement when handling confidential information
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- Confident communicator
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- Positive working knowledge of Microsoft Office and/or HR systems
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- A proactive, can-do attitude and the ability to manage your own workload
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Nice to have: A qualification in Human Resources (or working towards one), and previous experience in a school or education setting — but attitude and aptitude matter most.

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Essential Requirements

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- A current, valid Working With Children Check (or willingness to obtain one prior to commencement)
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- The right to work in Australia
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- Commitment to child safety and to upholding the values and ethos of Australian International Academy
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What We Offer

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- School holidays off
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- Flexible working days to suit you
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- A supportive, welcoming team where your work makes a visible difference
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📌 HR Assistant (Victoria)
🏢 Australian International Academy
📍 Victoria