Job Description

To provide high-quality project coordination and business support to the Product Innovation function, working closely on a day-to-day basis with the Head of Product Innovation & Commercialization to help ensure multiple product-development and commercialization workstreams remain organised, visible and on schedule.

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The role acts as the key coordination and project-support resource to the Head of Product Innovation & Commercialization, taking project information, priorities, decisions and actions and translating these into clear project-management systems, timelines, dashboards, meeting actions and reporting.

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Key Responsibilities

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Project coordination

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- Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.
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- Record agreed actions, responsibilities and completion dates.
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- Track outstanding deliverables and follow up with relevant stakeholders.
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- Maintain visibility of dependencies between different functions and external partners.
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- Highlight approaching deadlines, delays and potential project blockers.
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- Keep project information current following meetings and project updates.
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Project management systems

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- Build and maintain clear project-management and collaboration systems using platforms such as Asana, Notion, Airtable or equivalent.
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- Translate project updates into visual timelines, Gantt charts, dashboards, action trackers and clear cross-functional project views.
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- Maintain simple Red / Amber / Green status reporting where useful.
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- Help establish a central, transparent view of project progress that relevant stakeholders can easily access.
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- Ensure project systems clearly show responsibilities, deadlines, dependencies, outstanding actions and key milestones.
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Projects may include workstreams across:

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- formulation and product development;
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- ingredient sourcing and importation;
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- scientific testing and evidence;
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- packaging and artwork;
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- supply chain;
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- education and training;
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- distributor and market preparation; and
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Meeting and action support

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- Assist with meeting agendas and preparation.
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- Capture decisions, actions, owners and deadlines.
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- Update project systems following meetings.
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- Follow up outstanding actions where required.
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- Provide concise summaries of upcoming milestones, overdue actions and matters requiring attention.
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Reporting and presentation support

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- Prepare clear project-status reports for internal meetings.
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- Assist with management and stakeholder presentations.
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- Turn supplied information, notes and direction into skilled PowerPoint presentations and other business materials.
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- Maintain straightforward spreadsheets and reporting tools where required.
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- Present complex project information in a simple, visual and easily understood format.
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Business and administrative support

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- Assist with coordination of suppliers, external technical partners and other stakeholders.
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- Maintain organised project documentation and records.
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- Assist with scheduling, documentation and general business support associated with active projects.
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- Help maintain an effective filing and information-management structure across the portfolio.
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- Support the maintenance of a central source of truth for key project information, documentation and decisions.
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📌 Product Innovation Manager (New South Wales)
🏢 Culture Click
📍 New South Wales