Project Administrator/Personal assistant support Bajara Plant Hire Pty Ltd

is one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited. As we continue to grow, we're looking for a capable and motivated

Administration/Project Support Professional

to join our Head Office team.

This role presents a fantastic opportunity for someone who thrives in a busy, high-performing environment.

Bajara Plant Hire Pty Ltd

is one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited. As we continue to grow, we're looking for a capable and motivated

Administration/Project Support Professional

to join our Head Office team.

This role presents a fantastic opportunity for someone who thrives in a busy, high-performing environment.

About the Role We are looking for a highly capable, organised and proactive

Administration / Project Support professional with personal assistant support responsibilities

to join our growing team.

This is a varied and hands-on role suited to someone who is

one step ahead , takes ownership and enjoys being involved across the day-to-day running of a business.

The primary focus of this position will be

administration and project support

with additional Personal assistant support provided to the Managing Director as required.

Your responsibilities will include:

Administration & Business Support

Providing comprehensive

day-to-day administrative support

across the business

Maintaining accurate records, documentation, filing systems and databases

Preparing correspondence, reports, spreadsheets, documents and presentations

Managing incoming and outgoing correspondence and ensuring actions are followed up

Assisting with general office administration and coordination

Supporting management and the wider team with administrative requirements as they arise

Maintaining a high level of accuracy across all administrative tasks

Assisting with the development and improvement of administrative systems and processes

Learning and becoming proficient in all software programs, platforms and systems relevant to the daily running of the business

Becoming familiar with business processes and understanding how different systems and departments work together

Project & Operational Support

Providing administrative support across projects and operational activities

Assisting with project documentation, reporting and record keeping

Maintaining project registers,



schedules and supporting documentation

Following up outstanding information, documentation and approvals

Liaising with project teams, supervisors, operators, clients, suppliers and subcontractors

Assisting with the coordination of project and operational requirements

Supporting the business with plant and equipment administration

Assisting with onboarding and maintaining accurate personnel, plant and equipment records

Ensuring project and operational paperwork is completed, accurate and submitted within required timeframes

Timesheets, Dockets & Operator Support

Managing, checking and processing employee and operator timesheets

Reviewing plant and equipment dockets for accuracy and completeness

Following up missing or incorrect timesheets and dockets

Liaising directly with

operators, supervisors and project personnel

regarding timesheets, dockets, hours worked and job information

Ensuring documentation aligns with project and payroll requirements

Assisting with the reconciliation and tracking of hours, plant usage and supporting documentation

Maintaining organised and accurate records for project and operational reporting

Developing a strong understanding of the day-to-day activities of operators and project teams

PA responsibilities will form part of the role but will be

secondary to the administration and project support functions .

These responsibilities may include:

Managing calendars, diaries and appointments

Coordinating meetings and business commitments

Assisting with domestic and interstate travel, flights and accommodation

Preparing management for meetings and appointments

Taking high-level meeting notes and tracking actions

Managing selected correspondence and follow-up items

Providing general personal and business support to senior management as required

Handling confidential information with professionalism and discretion

What We’re Looking For: We are looking for someone who is

capable, adaptable and willing to get involved across all areas of the business .

You will be:

Highly organised

with exceptional attention to detail

Proactive

and able to identify what needs to be done without always being asked

A

quick learner





who is willing and able to learn new systems, programs and processes

Comfortable learning

multiple software platforms and systems

used across the business

Confident communicating with a wide range of people, including

operators, supervisors, clients, suppliers and management

Comfortable working with

urgency and competing priorities

Reliable and accountable, with a strong sense of ownership

Confident working independently while also being a strong team player

Professional, approachable and able to communicate effectively at all levels

Highly capable with

Microsoft Outlook, Word and Excel

Comfortable working with spreadsheets, data, records and documentation

Able to maintain accuracy when dealing with timesheets, dockets and other operational records

Calm under pressure and able to adapt when priorities change

Commercially minded and interested in understanding how the business operates

Someone who follows tasks through from start to finish

Willing to learn and take on new responsibilities as the business continues to grow

Experience Previous experience in an

administration, project administration, operations support, office management, business support or similar role

would be highly regarded.

Experience within the

construction, infrastructure, plant hire, civil, engineering, property or related industries

would be advantageous but is

not essential .

Experience working with

timesheets, dockets, payroll information, project documentation, plant records or operational administration

would be highly regarded.

Most importantly, we are looking for someone who is

reliable, proactive, organised and willing to learn

— someone who takes ownership, asks questions, builds strong relationships with the team and wants to become an integral part of the day-to-day operation of the business.

This is an opportunity for the right person to develop a

broad understanding of the business , learn a range of systems and processes, and grow with a fast-paced and expanding organisation.

Why Work with Bajara?

Indigenous-owned & led

- be part of a purpose-driven business

ISO certified

- professional systems and structured development

Supportive environment

- collaborative team, robust leadership

Real career pathways

- internal promotions are our norm

Modern systems

- we use tools like Hirepos, Plant Assessor & Docketbook

Make a difference

- contribute to major infrastructure and community projects

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📌 Project Administrator/Personal assistant support (Brisbane)
🏢 Bajara Plant Hire
📍 Brisbane