Executive Assistant & Project Coordinator

Sydney | Full-time | Office-based, five days per week

Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

About Landmark Group

Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes.

With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle - from acquisition and development through to construction, marketing, sales, handover and aftercare.

This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.

What you’ll own

- Preparing agendas, briefing material, meeting minutes and decision summaries
- Maintaining a central action and approval register
- Coordinating work across sales, marketing, development, display suites and aftercare
- Tracking project launches, display-suite openings and other key milestones
- Managing weekly priorities, schedule and outstanding approvals




- Drafting internal communications and follow-up emails
- Escalating delays, risks and unresolved issues

What we’re looking for

This role suits someone who is highly organised, clear communication skills and commercially aware.

You will have:

- 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator
- Experience supporting a senior executive in a fast-moving business
- Excellent written communication and meeting-minute skills
- Strong project coordination, follow-through and personal accountability
- The ability to work with minimal direction and manage competing priorities
- Confidence dealing with senior stakeholders and external consultants
- Attention to detail and a high level of discretion

Nice to have

- Property development, construction or real estate experience
- Experience coordinating project launches or operational milestones
- Exposure to sales, acquisitions or development processes
- Experience working in a privately owned business

Why this role is different

- Build the structure and operating rhythm around a senior executive
- Become a trusted operator within a rapid-growing business
- Gain exposure to major commercial decisions
- See the full builder-developer model from the inside

Apply

Please click the Apply button or email ••••@landmarkgr.com for any confidential enquiries.

📌 Executive Assistant & Project Coordinator (Sydney)
🏢 Landmark
📍 Sydney