JC Civil Projects is a professional services firm specialising in cost estimating, bid writing, project engineering, and project management. Based at our Maroochydore head office, we support clients across the full project lifecycle — from early feasibility and tender preparation through to delivery. As our team continues to grow, we're looking for an experienced administrator to take on a senior role within our administration function.
The Role
Reporting to the Administration Manager, the Senior Administrator provides advanced administrative support to the business, project teams, and management. This is a step up from a generalist admin role — you'll take ownership of complex administrative tasks, maintain high standards of documentation and compliance, and act as a key link between office operations and project delivery.
You'll also assist the Admin Manager to support less experienced administrators, contributing to process improvement, and helping keep the business audit-ready across finance, compliance, and quality.
What You'll Be Doing
Office Management & Support
Overseeing day-to-day office operations to ensure a professional and organised work setting
Managing office supplies, inventory, and procurement processes
Coordinating office maintenance, liaising with vendors and service providers
Handling reception duties, phone calls, and the Administration inbox
Organising travel bookings for team members
IT, Fleet & Asset Administration
Coordinating IT and systems administration in conjunction with external IT service providers




Managing fleet and vehicle administration, including registrations, servicing, and compliance
Administering fuel cards and company assets, maintaining accurate and up-to-date records
Meetings & Events
Organising meetings, preparing agendas, taking minutes, and distributing action items
Assisting the Administration Manager with organising office events and staff activities
Finance & Accounts Administration
Processing invoices, purchase orders, and timesheet administration
Assisting with payroll administration and maintenance of employee records
Reconciling expenses and supporting budget tracking
Processing accounts payable and receivable in line with contract requirements
Compliance, Quality & Process Improvement
Supporting audits and reporting for quality compliance
Maintaining accurate records for regulatory and contractual requirements
Identifying and helping implement opportunities to improve administrative processes and systems
Team & Office Support
Assisting with onboarding for new staff and maintaining training records
Setting up meetings and distributing paperwork for staff performance reviews
Providing backup coverage for other administrators,



including proposal, CV, and project profile preparation
Entering new contacts and companies into the company CRM system (Productive)
What We're Looking For
Proven experience in office management or administration, with excellent organisational and multitasking abilities
Proficiency in Microsoft Office (Word, Excel, Outlook), with confidence across broader administrative and financial systems
Strong written and verbal communication and interpersonal skills
Accuracy in data entry and strong attention to detail
Working knowledge of basic accounting principles and experience supporting budget or financial processes
Strong problem-solving skills and the ability to work independently and as part of a team
Flexibility to adapt to changing priorities and remain effective under pressure
Positive attitude, professional presentation, and a genuine willingness to contribute to team culture
Comfortable liaising with external IT providers and coordinating basic systems, fleet, or asset administration
What We Offer
A senior, trusted role at the heart of a growing professional services business
Based at our Maroochydore head office — no commuting to the city
Genuine variety across office management, finance, compliance, and team support
Exposure to project delivery alongside our estimating, engineering, and project management teams
A supportive, close-knit team where your experience and judgement are valued
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📌 Senior Administrator (Queensland)
🏢 JC Civil Projects
📍 Queensland