Job Description
Proactive and organised EA & Office Manager to support the ANZ operations at a global life sciences company. This role is central to ensuring a smooth and engaging workplace experience for our employees, while also managing day-to-day office operations and administrative tasks.
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Key Responsibilities:
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Employee Experience & Engagement
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Ensure a consistent and positive employee experience across all regional offices.
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Coordinate town halls, social events, and assist with video conferencing setup.
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Support the implementation of the wellbeing program.
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Office Administration
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Oversee general office tasks including mail handling, pantry supplies, and vendor coordination for office supplies and catering.
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Assist with travel and event logistics: booking venues, arranging accommodation, coordinating catering, and preparing visa invitation letters.
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Facilitate communication between departments and external partners.
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Provide administrative support to regional leadership as needed.
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Facilities Coordination
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Identify and resolve office management issues, analyse data, and provide recommendations.
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Collaborate with the facilities team and site leadership on safety and maintenance updates.
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Finance Administration
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Manage finance-related tasks such as vendor setup in Ariba,



raising purchase requests/orders and processing invoices
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Employee Onboarding & Offboarding
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Coordinate onboarding logistics including supplies, ID badges, and laptops in collaboration with relevant teams.
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Support offboarding processes and ensure smooth handovers.
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Liaise with ANZ consultants and coordinate onboarding orientation sessions (delivery not required).
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Note: Responsibilities may evolve based on business needs.
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What We're Looking For:
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Essential Skills & Qualifications
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Solid written and verbal communication skills in English.
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Ability to write clear, concise, and professional emails.
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High attention to detail and ability to manage urgent, varied tasks.
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Excellent organisational and planning skills.
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Proficiency in Microsoft Office (Outlook, Word, PowerPoint).
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Self-starter with sound judgment and the ability to work independently.
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Discretion and sensitivity when handling confidential information.
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Preferred Experience
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Minimum 5 years of relevant experience supporting senior management in a multinational corporate environment.
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Experience in life sciences, biotech, or pharmaceuticals is a plus but not required.
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Education
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High school diploma required; tertiary education preferred.
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📌 Ea & Office Manager (Victoria)
🏢 ProClinical
📍 Victoria