Job Description
Scheduling Coordinator – Are You the One Who Keeps Everything Moving?
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Sunshine Coast | Full-Time | $75,000–$85,000 + Super
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Love a busy schedule? Excellent with people? The person everyone relies on to make things happen? We want to hear from you!
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Lightning HR is searching for an experienced Scheduling Coordinator to join a successful and growing Sunshine Coast business.
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This is NOT a role where you'll sit around waiting for something to happen.
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The phone rings. A job changes. A tradie needs moving. A customer needs an update. Materials need ordering. Another urgent job lands in the schedule.
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And you're the person who pulls it all together.
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If you love being busy, solving problems, talking to people and getting genuine satisfaction from seeing a packed schedule come together, this could be your perfect role.
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What You'll Be Doing
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You'll be right in the middle of the action, helping keep customers, jobs and trades moving every day.
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Coordinating and managing a busy daily schedule
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Booking and allocating jobs to trades and technicians
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Juggling last-minute changes and rearranging schedules when required
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Speaking with customers and keeping them updated
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Managing incoming calls, emails and job enquiries
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Preparing and following up quotes
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Ordering materials and coordinating with suppliers
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Tracking jobs from initial booking right through to completion
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Assisting with invoicing and general administration
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Making sure nothing gets forgotten, missed or left sitting
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Working closely with the wider team to keep the day running smoothly
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Who We're Looking For
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We want someone who genuinely loves scheduling.
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You'll ideally have previous experience in scheduling, service coordination, trades administration, construction, maintenance or another fast-moving service environment.
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You'll be someone who:
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Can confidently manage a busy and constantly changing schedule
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Has previous scheduling or service coordination experience
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Has worked with scheduling/job management software
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Is confident speaking with customers and tradespeople
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Can handle multiple priorities without losing track of the details
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Thinks ahead rather than waiting to be told what to do
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Is comfortable picking up the phone and getting things sorted
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Has strong computer and administration skills
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Brings a positive attitude and enjoys being part of a team
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Takes ownership and follows things through to completion
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Xero experience would be highly regarded.
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Sound Like You?
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If you're reading this thinking, "Yep, this is exactly what I do," we want to hear from you.
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We're particularly keen to speak with experienced schedulers and coordinators who know how to think quickly, stay organised, communicate well and keep jobs moving.

📌 Scheduling Coordinator - Are You The One Who Keeps Everything Moving? (Queensland)
🏢 Lightning HR
📍 Queensland