FULL TIME HOURS (38 hours per week over 4 days) SURGICAL PRACTICE, MELBOURNE CBD TEAM WORKPLACE CLOSE TO ALL FORMS OF PUBLIC TRANSPORT We are seeking an experienced and highly organised Medical Secretary / Personal Assistant to join a dynamic group practice of Oral and Maxillofacial Surgeons in a modern, purpose-built facility in the heart of Melbourne CBD.
This is an exciting opportunity to become part of a supportive, professional team dedicated to delivering outstanding patient care.
The clinic is conveniently located close to all public transport and offers access to on-site amenities including a café and fitness centre.
About the Role: This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys collaborative work.
You will play a key role in ensuring the practice runs smoothly day-to-day while providing exceptional service to patients and clinicians.
Key Responsibilities:



Managing a high-volume phone line with professionalism and efficiency Coordinating patient bookings and scheduling appointments Supporting consulting sessions and assisting clinicians as required Preparing patient accounts and documentation Organising theatre and hospital bookings Maintaining accurate patient records and digital files Working with Xestro medical software system (experience ideal but not essential) To be successful in this role, you will have: Previous experience in a surgical or specialist practice (dental experience also considered) Strong computer skills with fast and accurate keyboard ability Excellent communication and interpersonal skills The ability to multitask and prioritise effectively A team-focused attitude with a high level of professionalism Reliability, punctuality, and a well-presented appearance The offer in Brief : Permanent full-time position (38 hours per week, across 4 days) A up-to-date and well-equipped working environment A supportive and collaborative team culture The prospect to build a long-term career in specialist surgical practice If you are passionate about patient care and looking for a rewarding career move, we would love to hear from you.
Please quote reference number **** when applying.
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📌 Medical Secretary Ft Job Id: 2274 (Melbourne)
🏢 Doctors Secretarial Agency
📍 Melbourne