Aspect Personnel is hiring an Office/Operations Manager to cover a 12-month maternity leave contract.
Reporting to the Managing Director, you'll manage the day-to-day running of the office - finance support, HR administration, compliance, supplier and office management - and lead one direct report.
About you You've worked in operations, office management or business administration in small to medium-sized businesses, ideally under 100 people, and be able to draw upon your experiences across multiple firms.
You're organised, discreet and practical, and comfortable moving between tasks - from following up an overdue invoice to reviewing a policy to organising a team event.
You're used to supporting or managing a junior team member and happy to be in a hands-on role rather than strategic.
What you'll be doing Overseeing day-to-day office and administrative operations, including facilities, IT coordination, and supplier and contract management Managing accounts receivable and following up on outstanding debtors, working with our bookkeeper and supporting budget tracking Leading and mentoring an administrator - delegating work, running regular check-ins, and supporting their development Managing the employee lifecycle: onboarding, offboarding, HR record-keeping and training registers Maintaining our ISO QA system Identifying operational risks and inefficiencies,



and implementing solutions Coordinating company events, meetings and travel arrangements Supporting the MD with budgeting, insurance and supplier negotiations What you'll bring Experience in an operations, office or business management role in multiple small to medium-sized organisations Experience with finance, particularly accounts receivable / debtor management and reporting (Xero preferred) Experience working with an external Bookkeeper / Accountant Experience leading, mentoring or supervising at least one team member Strong organisational skills and the ability to manage competing priorities Natural problem solver Discretion and a high level of confidentiality Good communication and stakeholder management skills, internal and external Confidence with standard office software and systems This is a 12-month fixed-term contract covering maternity leave to start mid/late October.
Offering: A mix of 'all team days' and hybrid work Caring, supportive small team environment' Team incentives, regular social events and wellbeing initiatives Access to up-to-date AI tools A strong brand with long-standing relationships across Melbourne's built environment sector To apply for the role, please follow the link.
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📌 Operations Manager (Victoria)
🏢 Aspect Personnel
📍 Victoria