Help strengthen the policies and systems that support safe, consistent and high-quality services across Y Ballarat.
Y Ballarat is seeking an organised and capable Policy Coordinator to coordinate the development, review, approval and implementation of policies and procedures across our organisation.
This 12-month fixed-term position will support a diverse portfolio of more than 110 services and programs, including Y Learn and Swim, Y Kindergartens, Outside School Hours Care, youth programs, corporate services and the emerging Y School.
Reporting directly to the Executive Manager Organisational Compliance and Child Safety, the Policy Coordinator will help ensure Y Ballarat's policies and procedures are current, accessible, compliant, and applied consistently in practice.
About Y Ballarat
At the Y, we believe in the power of inspired young people.
Y Ballarat delivers services across Victoria through a large and geographically dispersed portfolio. Our vision is a better world with and for young people, and our work is guided by the values of Honesty, Respect, Caring and Responsibility.
About the role
The Policy Coordinator will establish and maintain a structured organisation-wide approach to policy and procedure management.
Working closely with leaders and subject-matter experts, you will coordinate the full policy lifecycle—from identifying the need for a new or revised document through consultation, approval, publication, implementation and scheduled review.
Your key responsibilities will include:
Coordinating the development and review of organisation-wide policies, procedures, frameworks and supporting resources
Maintaining the central policy register and organisation-wide review schedule
Monitoring review dates and following up outstanding policy actions
Researching legislative, regulatory and sector requirements relevant to Y Ballarat
Supporting subject-matter experts to translate requirements into transparent and practical documents
Coordinating consultation with employees, leaders and other stakeholders
Preparing policies and procedures for executive or governance approval
Managing document control, version control,



approval records and publication processes
Ensuring superseded documents are archived and removed from active use
Supporting clear communication and implementation of policy changes
Developing templates, guidance and tools that promote consistency and quality
Identifying gaps, duplication and inconsistencies across existing documents
Supporting policy responses arising from incidents, audits, complaints, regulatory changes and organisational growth
Working across Y Learn and Swim, Y Kindergartens, Outside School Hours Care, youth programs, corporate services and the emerging Y School
Contributing to compliance monitoring, reporting and continuous improvement activities
Supporting the integration of policy with compliance, child safety, OHS, risk, quality and operational systems.
About you
You are an organised and detail-focused professional who can manage multiple documents, deadlines and stakeholders without losing sight of the practical purpose of policy.
You understand that effective policies must do more than meet compliance requirements—they must be clear, accessible and able to guide consistent practice across diverse operating environments.
To be successful, you will bring:
Relevant qualifications or demonstrated experience in policy, governance, compliance, risk, quality, business administration or a related discipline
Demonstrated experience coordinating the development and review of policies and procedures
Strong research, writing, editing and document-management skills
The ability to interpret legislative, regulatory and organisational requirements
Experience managing policy registers, review schedules and version-control processes
Strong attention to detail and commitment to document accuracy




The ability to coordinate consultation and work effectively with subject-matter experts
Strong planning and organisational skills, including the ability to manage competing deadlines
Clear written and verbal communication skills
Confidence working with leaders across different functions and service environments
A practical, collaborative and continuous-improvement approach.
Experience within education, early childhood, Outside School Hours Care, youth, community or human services will be highly regarded.
This is an opportunity to:
Strengthen organisation-wide policy governance across more than 110 services and programs
Support policies that directly contribute to safe and high-quality services
Work across a diverse portfolio, including Y Kindergartens, Outside School Hours Care, youth programs and the emerging Y School
Contribute to organisational compliance, child safety and continuous improvement
Work closely with senior leaders and subject-matter experts
Undertake a meaningful role with the flexibility of part-time employment.
Conditions of employment
This is a part time, 0.6 FTE position offered under a 12-month fixed-term contract.
The successful applicant will be required to:
Undertake a National Police Check
Hold and maintain a valid employment Working with Children Check
Comply with Y Ballarat's safeguarding, privacy, confidentiality and information-management requirements.
Y Ballarat is committed to the safety, wellbeing, participation and empowerment of all children and young people. All employees are expected to uphold the rights and best interests of children and young people and comply with Y Ballarat's safeguarding policies, procedures and Safe Behaviours.
Y Ballarat values diversity and inclusion and encourages applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and people of all ages, genders and identities.
Applications close at midnight on Wednesday, 9 September ****.
For further information or a confidential discussion, please contact Kim Porter, **********@
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📌 Policy Coordinator (Ballarat)
🏢 The Y Australia
📍 Ballarat