People & Culture Administrator
Ballarat | Full-Time Permanent
Support Our People. Shape the Employee Experience.
Are you organised, people-focused and looking to build your career in Human Resources?
We're seeking a
People & Culture Administrator
to join our People & Culture team at UFS Healthcare. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support to employees and leaders.
As a key member of the People & Culture team, you'll provide end-to-end administrative support across the employee lifecycle, coordinate recruitment activities, assist with HR systems and compliance, and help deliver initiatives that contribute to a positive employee experience across UFS.
Whether you're already working in Human Resources or looking to take the next step into a People & Culture career, this is an excellent opportunity to gain exposure to a broad range of HR functions within a supportive and values-driven team.
What You'll Be Doing
People & Culture Administration
Manage employee records and employment lifecycle transactions through UKG Ready, including onboarding, employment variations and staff exits.
Support employees and managers with general People & Culture enquiries.
Assist with probation reviews, parental leave, versatile work requests and casual conversion processes.
Monitor compliance requirements, including licences, registrations and mandatory qualifications.
Coordinate onboarding activities, induction administration, uniforms and new starter support.
Contribute to People & Culture reporting, employee engagement initiatives and staff events.
Recruitment Coordination
Working closely with a People & Culture Business Partner to:




Coordinate recruitment activities from requisition through to onboarding.
Assist with writing and posting advertisements.
Schedule interviews and communicate with candidates and hiring managers.
Conduct candidate pre-screening activities.
Coordinate reference checks, background checks and pre-employment documentation.
Support the delivery of a positive and professional candidate experience.
Systems & Process Support
Provide first-level support for UKG Ready enquiries.
Assist with maintaining accurate HR records and workflows.
Identify opportunities to improve systems, processes and employee experience.
Scheduling & Workforce Support
Assist pharmacy operations with filling unplanned Pharmacy Assistant vacancies.
Monitor staffing coverage and identify workforce gaps.
Support work experience placements and workforce administration activities.
Team & Culture
Support learning and development activities, training administration and team projects.
Contribute to a collaborative, supportive and values-driven People & Culture team.
Promote and demonstrate UFS's Guiding Principles in all interactions.
About You
Previous experience in administration, customer service or a People & Culture/HR support role.
Strong organisational skills and the ability to manage multiple priorities.
Excellent written and verbal communication skills.




A customer-focused approach and genuine passion for helping people.
Experience coordinating recruitment processes or a keen interest in recruitment.
Confidence using systems and databases, with strong Microsoft Office skills.
A commitment to confidentiality, professionalism and continuous improvement.
Why Join the People & Culture Team?
This role offers the opportunity to:
Develop and grow your career in Human Resources within a supportive and experienced team.
Gain exposure to a broad range of People & Culture activities across a large and diverse healthcare organisation.
Build your knowledge of recruitment, employee relations, HR systems and workforce processes.
Contribute to initiatives that positively impact the employee experience across UFS.
Be part of a team that values collaboration, continuous improvement and making a genuine difference.
Why UFS Healthcare?
At UFS Healthcare, we're a not-for-profit organisation committed to empowering more people to live longer, healthier lives. We operate pharmacies, medical centres, optometry and other healthcare services across western Victoria, with a clear vision to expand access to high-quality integrated healthcare across our communities.
As a mutual organisation, profits are reinvested back into our services, people and community, ensuring the work we do has a lasting and meaningful impact.
What We Offer
Competitive salary package
Flexible work arrangements, including the ability to accrue RDOs
Learning and development opportunities
Staff discounts across UFS services
A values-driven and supportive culture
Opportunities for internal career progression
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📌 People & Culture Administration Officer (Ballarat)
🏢 UFS Healthcare
📍 Ballarat