For over 25 years, our client has built a reputation as one of Melbourne's most considered boutique architecture and interior design studios, specialising in bespoke residential work. The team is deliberately small with just five people and currently juggling two private residential builds alongside a development project of their own. Growth has never been the goal here; getting the work right has.
About the Role
This is a hands-on, in-studio position based in Prahran, sitting right at the centre of how the business functions day to day.
The right person will be just as at home reconciling accounts as they are keeping a Director organised and on track. Think of it as two roles rolled into one: a sharp, dependable finance operator who can run the numbers unsupervised, and a proactive right-hand who reads the room, gets ahead of problems, and just makes things happen.
Key Responsibilities
Own accounts payable and receivable, including credit card reconciliations and monthly client invoicing
Track WIP and prepare project-level financial reporting
Run payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG)
Prepare and lodge BAS/IAS, working directly with the external accountant
Keep the books clean and reconciled in Xero
Pull together monthly cash flow and financial reports
Contribute to budgeting and profitability tracking across projects
About the Company
For over 25 years, our client has built a reputation as one of Melbourne's most considered boutique architecture and interior design studios, specialising in bespoke residential work.



The team is deliberately small with just five people and currently juggling two private residential builds alongside a development project of their own. Growth has never been the goal here; getting the work right has.
About the Role
This is a hands-on, in-studio position based in Prahran, sitting right at the centre of how the business functions day to day.
The right person will be just as at home reconciling accounts as they are keeping a Director organised and on track. Think of it as two roles rolled into one: a sharp, dependable finance operator who can run the numbers unsupervised, and a proactive right-hand who reads the room, gets ahead of problems, and just makes things happen.
Key Responsibilities
Finance & Bookkeeping
Own accounts payable and receivable, including credit card reconciliations and monthly client invoicing
Track WIP and prepare project-level financial reporting
Run payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG)
Prepare and lodge BAS/IAS, working directly with the external accountant
Keep the books clean and reconciled in Xero
Pull together monthly cash flow and financial reports
Contribute to budgeting and profitability tracking across projects
Supporting the Director
Be the Director's go-to for day-to-day admin and executive support




Juggle shifting priorities and deadlines without needing to be chased
Sit as the first point of contact for the team, clients, consultants and suppliers
Office & People
Keep the studio running efficiently behind the scenes
Pitch in on admin for senior staff when needed
Handle HR essentials includingonboarding, leave tracking, policy admin,alongside an outsourced HR partner
Liaise with external vendors (IT, insurance, telecoms)
Help keep the studio a genuinely nice place to work for a small team
A Bit More
A modest side component (around 2.5 hrs/week) supporting an external medical practice with basic bookkeeping includinggreconciliations, data entry, BAS, andliaising directly with that practice
About You
Genuine bookkeeping/finance background with confidence owning the function solo
Solid grip on Australian compliance basics (BAS, super, payroll)
Comfortable in Xero and Microsoft Officewith bonus points for Synergy or similar
The kind of person who's naturally on top of things and likes being relied on
Works well independently and doesn't need much hand-holding
Bonus if you've supported a Director or senior exec before
Easy to talk to, positive, gets things done
What's on Offer?
See firsthand how a boutique studio operates from the inside
Genuine flexibility around both days and hours
Small enough that your work actually gets noticed
A business that values doing things well over doing things rapid
Freedom to build and own the finance function your way
A team that backs people who take initiative
#J-*****-Ljbffr

📌 Executive Assistant & Bookkeeper (Melbourne)
🏢 Brook Recruitment
📍 Melbourne