Job Description
Key responsibilities
Manage the Secretary's calendar, inbox and competing priorities, including drafting responses and escalating matters as required
Coordinate senior meetings, including agendas, papers, minutes and follow-up actions
Track key decisions, commitments and organisational priorities to ensure actions are completed
Support governance and administrative processes across the Union
Coordinate travel, accommodation, itineraries and other executive logistics
Assist with record keeping, document management and the management of key organisational assets
Draft, format and proofread correspondence, reports, presentations and other documents
Act as a key point of contact for internal and external stakeholders on behalf of the Secretary, building strong and professional working relationships
Support the broader leadership team with administration, projects and emerging organisational priorities
Work closely with the Office Manager and other staff to support the smooth operation of the Union
About you
Exceptionally organised, with excellent time-management skills
Able to manage multiple competing priorities and deadlines while maintaining attention to detail




A strong written and verbal communicator
Highly personable, confident and able to build rapport quickly with a wide range of people
An excellent stakeholder manager who can communicate professionally, exercise judgement and make people feel well supported
Proactive, with the ability to anticipate what needs to happen next
Reliable and committed to following tasks and decisions through to completion
Qualified and discreet when dealing with confidential or sensitive information
Calm and solutions-focused when priorities change
Highly digitally literate and confident using modern office and productivity software
About us
The HWU represents health workers across Victoria — from hospitals and aged care to disability and pathology.
We fight for fair pay, safe conditions and respect at work, and strong coordination behind the scenes is essential to keeping the Union organised, effective and focused on delivering for members.
Salary of $85,000–$105,000 + 12% super, depending on skills and experience
Full-time role based in Abbotsford, with reduced FTE arrangements open to discussion

📌 Executive Assistant (Victoria)
🏢 Health Workers Union
📍 Victoria