Sydney Grammar School is an independent non-denominational day School for boys.
The secondary School (7-12) is located on College Street in the city of Sydney and the two preparatory Schools are located at Edgecliff (K-Year 6) and St Ives (Preschool-Year 6).
ABOUT THE ROLE
The School Receptionist is the primary and first point of contact for visitors to the School.
This role provides support to teachers, boys, visitors, parents and staff and assists with the administration duties of the School.
The School Receptionist is required to provide a range of administrative and support services, which contributes to the effective operation of the School.
This is a full-time, term-time only role with some additional days worked during term breaks.
KEY RESPONSIBILITIES
Greeting parents, visitors and staff (in person and via the general inquiries telephone number)
Ensure all incoming phone calls are attended to in a prompt and courteous manner which can on occasion be high volume
Screening and directing calls and messages to the appropriate departments
Distribution of telephone messages throughout the School
Assisting visitors with signing in to the School
Liaising with boys, parents, visitors and staff of the School
Receive, sort and distribute daily mail
Managing incoming deliveries (parcels/packages) to both reception and Stanley Street
Daily recording of boys' absences (multi-faceted; can provide further information if required)
Signing-in boys who are late or leaving the school early
Managing items being dropped off for boys by parents
Maintain and manage petty cash for boys
Booking of couriers
Management of reception flowers, stationery, and kitchenette supplies
Management of parking access for carparks
Handling general and administrative enquiries as required




Provide cover and support in the absence of the Executive Assistant to Finance and Operations (or however named)
Formatting of Form VI Reference letters for Housemasters in consultation with the Deputy Headmaster and Assistant Headmaster (Senior Housemaster)
Relevant long-term improvement / project work as required
Other duties as required by the Headmaster or their delegate.
KNOWLEDGE, SKILLS AND EXPERIENCE
Relevant previous Reception experience preferably in a School
Demonstrated understanding of workplace administration / management
Demonstrated proficiency with Microsoft Office products and general office equipment
Excellent organisational and time management skills
Outstanding written and verbal communication skills, including demonstrated proficiency with English language skills including grammar, spelling and punctuation
Excellent management of documents, including electronic and hard copy files
Ability to prioritise and manage multiple and competing work tasks and deliver to agreed deadlines
Ability to work independently, with limited supervision
Strong customer service skills, particularly the ability to work with young people and families
Outstanding collaborative skills, with the demonstrated ability to contribute significantly and productively in working effectively as part of a team
Knowledge of, and experience in, the education sector
PERSONAL CHARACTERISTICS




Warm and approachable manner
Professional and respectful in all interactions
Operates effectively in a cooperative team environment by maintaining an excellent rapport and strong professional working relationships with colleagues
Demonstrate high levels of confidentiality
Demonstrates a strong work ethic and an enduring commitment to providing exceptional service
Flexible and adaptive in responding to change and the challenges of a busy and fluid environment
A person of high integrity, cultivating trust, credibility and honesty
WHY WORK AT SYDNEY GRAMMAR?
At Grammar, our people are at the heart of everything we do.
We offer a supportive and collaborative environment where staff can grow professionally, feel valued and enjoy being part of a vibrant selective school community.
WHAT WE OFFER
Competitive above-award salaries and salary packaging options
A solid professional learning culture, including mentoring, accreditation support and postgraduate study assistance
Wellbeing support, including an Employee Assistance Program and annual flu vaccinations
Great staff amenities, including daily catered morning tea, occasional staff lunches and free on-site parking
Quality resources, including school-provided laptops and access to the School Library
Join a community committed to excellence in education and to supporting the people who make it possible.
COMMENCEMENT DATE
Immediate Start
The successful applicant will be legally permitted to work in Australia and accredited with NESA.
General information about the School may be found on the School's website at
Enquiries, including those regarding the details of the remuneration package, may be directed to ******
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📌 School Receptionist (New South Wales)
🏢 Sydney Grammar School Employees, Location, Alumni
📍 New South Wales