Job Description
Administration Assistant – Trade Industry
Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.
This is a varied, hands‐on role where you'll be at the centre of our day‐to‐day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.
What You'll Be Doing
Scheduling service and project jobs
Keeping shared calendars accurate and up to date
Managing jobs and information within Simpro
Ordering materials and coordinating with suppliers
Creating and updating service jobs and maintaining accurate records
Data entry and general administration
Communicating with technicians, suppliers and customers
Following up outstanding information, materials and job requirements
Assisting upper management with other ad hoc administration tasks.
What We're Looking For
We're looking for someone who can hit the ground running and understands how a busy trade business operates.
Ideally, you'll have:
Simpro experience essential
Experience working within trade services essential




Experience ordering materials and dealing with suppliers
Excellent organisation and time-management skills
Strong attention to detail and accurate data-entry skills
Confidence managing multiple calendars, jobs and competing prioritiesClear and professional communication skills
A proactive attitude — you see what needs doing and get onto it
The ability to stay calm and organised when the day doesn't go exactly to plan
Why Join Us?
This isn't a role where you'll simply sit behind a desk doing repetitive data entry.
You'll play an important part in keeping our projects, service jobs and field team organised and moving forward.
We're offering:
A varied position where no day is the same
The opportunity to become a key part of a growing business
A friendly and supportive team environment
Scope to take on more responsibility as the role develops
Robust environment with quarterly team building events
Potential for flexible working arrangements following probation period
$60,000 - $70,000 + Superannuation

📌 Operations Assistant (Queensland)
🏢 Prestige RAC
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