The Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.
This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders.
The successful candidate is highly organized, adaptable, service-oriented, and thrives in a fast-paced, dynamic environment.
They bring a strong "can-do" mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.
Key Responsibilities
Executive & Administrative Support
Manage complex calendars for Executives, including meetings across time zones
Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders
Provide end-to-end administrative support, including records management and confidential documentation
Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
Serve as a key point of contact between Executives, internal teams, clients, and external partners
Coordinate domestic and international travel and manage expenses
Anticipate executive needs, manage competing priorities, and support effective time management
Office Management & Operations
Oversee daily office operations, space management, access cards, and office supplies




Partner with facilities on maintenance, repairs, and workplace improvements
Manage vendor relationships, contracts, and service quality
Implement and support health, safety, and workplace compliance initiatives
Act as a liaison to ensure clear, timely communication across stakeholders and departments
Partner with teams to support business initiatives and cross-functional collaboration
Support planning and execution of company events, town halls, and special projects
Build strong, trusted relationships with internal and external partners
Qualifications & Experience Required
Bachelor's degree in Business Administration, a related field, or equivalent practical experience
Minimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs
Minimum 3+ years of experience in an Office Manager or Office Administrator role
Experience working with diverse, multicultural stakeholders across multiple time zones
Proven ability to handle highly confidential information with discretion
Excellent written and verbal communication skills (formal and informal)
Solid organizational skills with the ability to multitask and prioritize effectively
High proficiency with Microsoft tools, including Outlook calendaring
Energetic, adaptable, solutions oriented, and quick to learn
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📌 Executive Assistant & Office Manager, Apac (New South Wales)
🏢 Vantage
📍 New South Wales