Personal Assistant / Commercial Property Coordinator
Are you an experienced Personal Assistant who enjoys variety, autonomy and taking ownership?
This is a unique prospect to combine senior executive support with the coordination of a privately managed commercial property portfolio.
Working closely with the General Manager, Directors and senior management, you will become a trusted and highly valued member of the business.
The position offers a genuine ***** split between personal assistance and commercial property coordination, making it ideal for someone who enjoys being across multiple priorities, building strong stakeholder relationships and ensuring everything runs smoothly behind the scenes.
The RolePersonal Assistant and Office SupportYou will provide high-level administrative and personal support to Directors and management, including:
Coordinating complex domestic and international travel arrangements
Managing business meetings, personal appointments, calendars and reminders
Preparing correspondence, documents and other administrative material
Maintaining office filing, document management and archiving systems
Managing office IT systems and liaising with external providers when required
Maintaining records relating to shareholdings and other investments
Coordinating insurance policies and submitting claims
Managing mail, couriers, office supplies and general office administration
Ensuring the day-to-day operation of the office is efficient and well organised
Completing occasional personal errands and ad hoc duties




Commercial Property CoordinationYou will also oversee the day-to-day coordination of a portfolio of commercial office, showroom and warehouse properties, including:
Acting as a key point of contact for tenants, contractors and other stakeholders
Coordinating repairs, maintenance, inspections and scheduled building works
Keeping tenants informed of maintenance, inspections and property-related activity
Conducting property inspections at the commencement and expiry of leases
Coordinating annual inspections for showroom and warehouse properties
Maintaining accurate maintenance and repair schedules
Managing property records, including lease agreements and tenant insurance documentation
Maintaining property files in accordance with established systems and procedures
Supporting compliance with landlord and tenant lease obligations
Assisting with administrative matters relating to property development prior to completion
About YouTo be successful in this position, you will ideally have:
A minimum of five years' experience within a professional office environment
At least three years' experience as a Personal Assistant, Executive Assistant or in a comparable senior support role
Experience coordinating domestic and international travel




Previous exposure to commercial property management, facilities coordination or lease administration
Strong organisational and time-management skills
Excellent written and verbal communication skills
A high level of attention to detail and accuracy
The ability to manage changing priorities, instructions and deadlines
A proactive and solutions-focused approach
Confidence working autonomously and using initiative
A high level of integrity, professionalism and discretion
Intermediate Microsoft Word and Excel skills
Experience using document management, office IT or AI platforms
A current driver's licence and access to a reliable vehicle
Experience with systems such as NetDocuments, 1Password, Claude or similar platforms will be highly regarded but is not essential.
Why Consider This Opportunity?
A broad and interesting role with genuine variety
A high level of autonomy and responsibility
Direct exposure to Directors and senior management
The opportunity to manage both executive support and commercial property matters
A convenient Perth CBD location
A full-time position working Monday to Friday
An attractive salary of approximately $100,000 + superannuation, depending on experience
An immediate start available for the right person
If you are a capable and highly organised professional who enjoys taking ownership, building strong relationships and being the person others can rely on, we would welcome a confidential conversation.
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📌 Personal Assistant / Commercial Property Coordinator (Western Australia)
🏢 AM Executive Consulting
📍 Western Australia