Job Description
Admin & Accounts Receivable Officer
Indoor Plant Solutions | Silverwater, Sydney NSW
Full Time | 100% Office Based
Join a growing Australian business in a key administration and accounts role
Indoor Plant Solutions is looking for an organised and proactive Admin & Accounts Receivable Officer to join our Silverwater office.
This is not just a standard administration position.
You'll sit at the centre of our business, helping connect our operations, technicians, clients and accounts team while taking ownership of invoicing and accounts receivable administration.
If you enjoy keeping things organised, following up outstanding items, improving processes and making sure nothing falls through the cracks, this could be a great fit.
About the Role
Your primary responsibility will be managing client invoicing and Accounts Receivable administration, while also supporting the day-to-day administration of our service and operations teams.
You'll work closely with our accounts team, managers, technicians, franchisees and clients to ensure jobs are correctly administered, invoices are processed efficiently and client requirements are met.
Key Responsibilities
Manage client invoicing using Advanced Business Manager (ABM)
Manage and follow up info email address
Work closely with our accounts team on invoice queries, reconciliations and outstanding accounts
Ensure invoices meet individual client processing requirements
Upload invoices and supporting documents to client portals
Manage Purchase Orders, Work Orders and client billing requirements
Maintain customer portals, including insurance and compliance documentation




Assist with monthly reporting and reconciliation of operational information
Respond to client account and administration enquiries
Support technicians with scheduling, materials, job packs and day-to-day queries
Assist management with project administration and progress tracking
Maintain safety documentation, licences, insurances and compliance records
General office administration, inbox management, filing and data entry
Provide administration support to our franchise network as required
What Success Looks Like
You'll be someone who takes ownership of your work and enjoys keeping systems organised.
Key measures will include:
Accurate and timely invoicing
Client invoice and portal requirements maintained
Jobs correctly established and updated in ABM
Purchase Orders and Work Orders kept current
Fast response to client and technician queries
High level of job documentation completion
Reduced administration errors and rework
Accurate monthly reporting
About You
We're looking for someone who is organised, commercially minded and comfortable working in a busy service-based business.
Ideally, you will have:
Previous Accounts Receivable, invoicing or accounts administration experience
Strong general administration experience
Experience working in a service, facilities, trades or field-based business would be highly regarded




Experience using accounting, ERP or job management software
Strong Microsoft Word and Excel skills
Good attention to detail
Confidence following up outstanding invoices and information
Strong written and verbal communication skills
The ability to communicate comfortably with clients, technicians, suppliers and management
A process-driven approach and the ability to manage competing priorities
A proactive attitude — you notice what needs doing and get it done
Experience with Advanced Business Manager (ABM) is advantageous but not essential.
Why Join Indoor Plant Solutions?
Indoor Plant Solutions is a fast-growing business specialising in the supply and ongoing maintenance of indoor plants and green spaces for commercial workplaces.
You'll join a supportive team where your role genuinely matters to the day-to-day performance of the business.
We offer:
A stable, long-term full-time position
Supportive management and a friendly team
Genuine ownership and autonomy within your role
Clear responsibilities and expectations
The opportunity to improve systems and processes as we grow
Variety across accounts, administration and operations
Centrally located Silverwater office
Salary package negotiable based on experience
This is a 100% office-based position in Silverwater and would suit someone who enjoys working as part of a busy, collaborative team.
If you're an experienced administrator or Accounts Receivable professional looking for a role with variety, responsibility and the opportunity to become an key part of a growing business, we'd love to hear from you.

📌 Admin & Accounts Receivable Officer (New South Wales)
🏢 Indoor Plant Solutions
📍 New South Wales