Job Description
Chadoak is an award-winning plumbing company providing quality workmanship since ****. Based in Clayton, it has grown to become one of the largest and most reputable commercial plumbing and building maintenance businesses across Victoria.
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About the role
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Role is permanent full time and is based in Clayton.
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We are currently recruiting for an enthusiastic and experienced Administration Officer to join our small hardworking Plumbing Maintenance team. A competitive salary is on offer, work life balance, and a supportive working environment.
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Reporting to the Maintenance Manager your knowledge and skillset of coordinating and scheduling backflow and TMV bookings will be highly desirable.
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Duties and Responsibilities
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Coordinate all Backflow and TMV bookings and schedule
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Prepare and submit regular reports to water authorities
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Quoting on Valve Replacements and other associated jobs
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Assist with reception duties for the team
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Schedule payments for processing in a timely manner
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Creating New Suppliers onto the system
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Support internal & external audits as required
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Invoicing clients
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Maintaining client relationships
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Maintaining a complex calendar for client bookings
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Account reconciliations
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Performing other administration and accounts duties where required
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Skills and Experience
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Experience with
Tradehack/Fergus/Workbench
is highly desirable
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Intermediate IT skills particularly in Microsoft Office and the ability to learn new systems quickly
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Analytical approach, problem solving skills, accuracy, and attention to detail
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Highly motivated and take a high level of pride and personal ownership
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Ability to effectively balance competing priorities, meet deadlines and maintain confidentiality
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Excellent interpersonal and communication skills
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Be hardworking, reliable, and have a professional attitude
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Why should you apply
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Competitive remuneration
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On-going training & support
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Your success is reflected in ours, so we are committed to being an employer of choice. For us, a diverse, inclusive, and enjoyable culture is the foundation for excellent work.

📌 Administration Officer (Victoria)
🏢 Chadoak Group
📍 Victoria