Are you exceptionally organised, great with spreadsheets and the type of person who loves keeping everything on track?
We are an established residential building company delivering custom homes, renovations and extensions across Sydney and are looking for a
Project Administrator / Project Coordinator
to join our Hills District office.
Construction experience would be fantastic -
but for this position, we're equally interested in finding the right person who is capable, organised and keen to learn.
You'll work alongside experienced construction professionals and become involved in the day-to-day coordination of our residential building projects.
What You'll Be Doing
Your responsibilities will include:
Assisting with quoting and tender preparation
Requesting and following up supplier and subcontractor quotations
Assisting with project and contract documentation
Maintaining project spreadsheets and registers
Assisting with procurement and ordering
Obtaining client and architect approvals for selections
Preparing orders and arranging supplier deliveries
Tracking expected delivery dates and following up suppliers
Coordinating information with our onsite team
Preparing variation documentation for review
Tracking signed and outstanding variations
Recording deposits, project costs and items to be included in progress claims
Assisting with progress claim preparation
Updating project information in Excel
Assisting with Xero and general project financial administration
Following up clients, architects, suppliers and subcontractors for outstanding information
General project administration and support to our construction team
Who Would Suit This Role?
We're looking for someone who is:
Extremely organised
Confident using Excel and spreadsheets




Comfortable using Xero or willing and able to learn it quickly
Good with numbers
Detail focused
A strong written and verbal communicator
Comfortable following people up when something is needed
Able to manage multiple tasks and deadlines
Quick to learn new systems
Proactive rather than waiting to be given every next step
Previous experience in
construction, building, architecture, property, accounts, procurement or project administration
would be highly regarded, but isn't essential for the right person.
Full-Time OR School-Hours Opportunity
We understand that some highly capable people don't necessarily want or need a traditional full-time role.
We are therefore open to:
Full-time
4 days per week
3-5 days per week
Part-time
School-hours arrangements
This could particularly suit an experienced administrator, project coordinator or accounts professional looking to return to the workforce or find a position that better fits around family commitments.
We're happy to discuss the structure with the right candidate.
What We Can Offer
You'll be working on compelling custom residential projects where
no two jobs are the same
.
This isn't a role where you'll spend every day doing the same repetitive administration. You'll become genuinely involved in our projects and learn how a residential build is managed from the office through to site.
Location:
Hills District, Sydney
Hours:
Full-time or flexible part-time arrangements available
If you're organised, capable, good with people and want a role where you can learn, contribute and become an important part of a construction team, we'd love to hear from you.
Please send us your CV along with a short introduction telling us about yourself, your relevant experience and
the days/hours you're looking for
.
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📌 Project Administrator / Project Coordinator (New South Wales)
🏢 Select Construction
📍 New South Wales