Job Description
Aspect Personnel is hiring an Office/Operations Manager to cover a 12-month maternity leave contract. Reporting to the Managing Director, you'll manage the day-to-day running of the office - finance support, HR administration, compliance, supplier and office management - and lead one direct report.
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About you
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You've worked in operations, office management or business administration in small to medium-sized businesses, ideally under 100 people, and be able to draw upon your experiences across multiple firms. You're organised, discreet and practical, and comfortable moving between tasks - from following up an overdue invoice to reviewing a policy to organising a team event. You're used to supporting or managing a junior team member and happy to be in a hands-on role rather than strategic.
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What you'll be doing
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Overseeing day-to-day office and administrative operations, including facilities, IT coordination, and supplier and contract management
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Managing accounts receivable and following up on outstanding debtors, working with our bookkeeper and supporting budget tracking
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Leading and mentoring an administrator - delegating work, running regular check-ins, and supporting their development
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Managing the employee lifecycle: onboarding, offboarding, HR record-keeping and training registers
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Maintaining our ISO QA system
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Identifying operational risks and inefficiencies, and implementing solutions
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Coordinating company events, meetings and travel arrangements
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Supporting the MD with budgeting, insurance and supplier negotiations
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What you'll bring
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Experience in an operations, office or business management role in multiple small to medium-sized organisations
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Experience with finance, particularly accounts receivable / debtor management and reporting (Xero preferred)
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Experience working with an external Bookkeeper / Accountant
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Experience leading, mentoring or supervising at least one team member
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Strong organisational skills and the ability to manage competing priorities
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Natural problem solver
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Discretion and a high level of confidentiality
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Good communication and stakeholder management skills, internal and external
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Confidence with standard office software and systems
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This is a 12-month fixed-term contract covering maternity leave to start mid/late October.
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Offering
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A mix of 'all team days' and hybrid work
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Caring, supportive small team environment'
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Team incentives, regular social events and wellbeing initiatives
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Access to modern AI tools
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A solid brand with long-standing relationships across Melbourne's built environment sector
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📌 Operations Manager (Victoria)
🏢 Aspect Personnel
📍 Victoria