Projects Administration & Accounts Officer
Torra Staffing and Recruitment – Dubbo NSW
Secure a long-term career opportunity with an established civil and infrastructure contractor
Play a key role supporting major projects, business operations and senior leadership
Enjoy a varied position across project administration, accounts and executive support
An established civil and infrastructure contractor is seeking an experienced and highly organised Administrator to support its ongoing operations, project delivery and senior leadership team.
The organisation delivers civil construction, infrastructure, wet hire, haulage and landscape maintenance services across regional Australia. With more than 25 years of industry experience, an established portfolio of private and government-sector projects, and third-party accreditation across Quality, Environmental, and Health and Safety management systems, the business is continuing to strengthen its professional and operational capability.
This is a long-term opportunity to join a professional organisation with a strong pipeline of work and a proven record of delivering civil, infrastructure, construction and environmental projects. The successful candidate will play an important part in maintaining accurate project financial records, supporting business operations and keeping key administrative processes running efficiently.
About the opportunity
This is a broad and trusted administration position supporting project teams, senior management and the wider business.
You will work across project financial administration, accounts, compliance, executive support and general operations. The role requires someone who can manage competing priorities, maintain a high level of accuracy and communicate professionally with internal teams, subcontractors and suppliers.




The organisation's project portfolio includes residential subdivisions, business parks, retirement living developments, manufacturing facilities, commercial fit-outs, drainage infrastructure and environmental projects across regional Australia.
Key responsibilities
Process accounts payable transactions, including purchase orders, supplier invoices and subcontractor claims
Match purchase orders, delivery dockets and invoices before entering information into the system
Establish new jobs, subcontracts, variations and cost codes within Jobpac
Assist Project Managers with commitments, budgets and project cost reporting
Support weekly and monthly creditor payment runs
Assist with month-end reporting and audit preparation
Reconcile corporate credit cards, petty cash and supplier statements
Follow up outstanding accounts and assist with accounts receivable
Support payroll data entry and timecard verification
Manage executive calendars, travel and accommodation arrangements
Draft professional correspondence and prepare meeting agendas and minutes
Maintain accurate digital records for projects, contracts and subcontractor compliance
Monitor Certificates of Currency and other supporting documentation
Coordinate general office administration, incoming communications and business support requirements
Assist with documentation and maintenance requests associated with property assets
About you
You will be a capable and skilled administrator who takes ownership of your work and understands the importance of accuracy,



confidentiality and follow-through.
To be successful, you will ideally bring
At least two years of administration, accounts or executive support experience
Experience within civil construction, engineering, trades, infrastructure or property
Hands-on experience using Jobpac
Experience with a comparable construction ERP such as Pronto or Cheops will also be considered
Practical knowledge of accounts payable, accounts receivable and reconciliationsStrong capability across Microsoft Excel, Word and Outlook
Experience using Google Suite
Excellent attention to detail and numerical accuracy
Strong written and verbal communication skills
The ability to prioritise deadlines and work across multiple areas of the business
Confidence dealing with Project Managers, senior leaders, subcontractors and suppliers
A proactive approach and the ability to work with limited supervision
A professional, adaptable and solutions-focused work style
What's on offer
A permanent, full-time position
Long-term work with an established civil and infrastructure contractor
A professional role supporting project delivery and senior leadership
Exposure to a diverse portfolio of regional civil and infrastructure projects
The opportunity to become a trusted contributor across financial, project and operational administration
A business operating under independently accredited Quality, Environmental, and Health and Safety management systems
Competitive remuneration based on skills and experience
Flexibility within the working arrangement for the right candidate
We believe in creating an inclusive workplace where everyone can thrive regardless of background, characteristics or beliefs. We welcome applications from all walks of life.
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📌 Projects Administration & Accounts Officer (Dubbo)
🏢 Torra Staffing and Recruitment
📍 Dubbo