Job Description
Administrative Assistant n
Location: Sydney, Australia
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Based onsite in our Sydney office, you'll provide day‐to‐day administrative support to members of our senior leadership team while helping ensure the office runs smoothly. This is a varied role that combines executive support, office coordination and general administration.
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This is a great prospect for someone with a few years of administrative or coordination experience who is organised, proactive and enjoys working in a busy, fast‐paced environment.
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This is a
part‐time, onsite role working four days per week (0.8 FTE)
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Responsibilities n
Executive Support
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Provide calendar coordination, meeting scheduling and day‐to‐day administrative support to senior leaders.
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Assist with preparation of documents, presentations and basic reporting.
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Support meeting coordination, including agendas, note‐taking and follow‐ups.
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Manage travel bookings and expense administration for assigned leaders.
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Help triage and coordinate incoming requests, ensuring timely and professional responses.
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Office Coordination
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Support the smooth day‐to‐day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
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Maintain office supplies, kitchen, meeting rooms and shared spaces – including daily upkeep of kitchen, dishwasher and coffee machine.
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Coordinate couriers, deliveries and daily mail management.
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Monitor company car registers and coordinate bookings for staff.
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Assist with the organisation of staff gifts, awards and stakeholder thank‐you items.
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Escalate facilities issues as needed and provide ad‐hoc support across the business.
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Events & Culture
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Assist with organising internal events, team activities and office initiatives – from leadership off sites and team lunches to end‐of‐year celebrations.
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Coordinate catering and logistics for meetings and small events.
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Support ad‐hoc travel bookings including flights, accommodation and car hire.
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Partner with the People & Talent team on culture initiatives and in‐office experiences.
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Requirements n
About You
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This role is for someone who takes pride in making things work – someone who's proactive, organised and energised by variety.
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2–3 years' experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
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A proactive approach – you anticipate needs, take initiative and follow through reliably.
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Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
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Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
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Sound judgement when handling sensitive or confidential information.
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A positive, can‐do attitude and a genuine enjoyment of being the person who holds things together.
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Highly regarded:
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Prior experience in an Executive Assistant capacity.
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Experience working in a tech, SaaS or high‐growth scale‐up environment.
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Benefits n
Why Join Compass
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A vibrant, connected onsite office environment in the heart of North Sydney.
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Learning and development opportunities, including a dedicated PD budget.
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24/7 access to our Employee Assistance Program (EAP), including face‐to‐face, phone and live chat support.
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A parental leave program for both primary and secondary carers.
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Regular team events, social budgets and in‐office perks help you stay connected, from team lunches to end‐of‐week socials.
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Employee Referral Program.
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A supportive, inclusive culture where your voice is valued and heard.
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Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.
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Prior to commencing employment, you'll need:
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A valid Employee Working With Children Check.
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A satisfactory National Police Check.
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Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate).
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📌 Outpatient Admin & Scheduling Specialist (Part-Time) (New South Wales)
🏢 the original
📍 New South Wales