Engineering the
strength
behind the vision
Build your career with MLEI
At MLEI, we believe the strength behind every outcome is the decisions behind it.
As a growing national consultancy, our success depends on more than technical expertise. It relies on the people, systems and operations that enable our teams to perform at their best. We're looking for talented professionals who want to contribute to a growing business, make a meaningful impact and help shape the future of project delivery across the natural and built environment.
As our Brisbane Office Coordinator, you'll play an important role in supporting our people, strengthening our operations and contributing to the continued success of MLEI.
About the role
The Brisbane Office Coordinator will work closely with the Gold Coast Office Manager and administration team, central Services team, Team Leaders and technical staff to support business efficiency, client service, project delivery and continuous improvement activities.
This position is responsible for:
Team Support
Deliver effective and proactive support to Brisbane Managers business efficiency, client service, project delivery
Efficient management of multiple email inboxes and assisting with diary coordination, meeting scheduling and administrative follow up actions, along with coordination of travel bookings
Assist with preparation of business development presentations, submissions, proposals, working proactively with Marketing Team
Working with central Services team on process improvement, strengthening the capability and capacity of broader SEQ team
Project Administration, Compliance & Quality
Provide project administration support team leaders and technical staff, assisting with project setup and records, technical/ ad hoc reporting and maintenance of databases
Assist with invoicing through the use of PMS/ERP system (MYOB Acumatica or other) – in-house training provided as required




Assist Office Manager/QSE Manager to facilitate continuous improvement and maintenance of QSE System inclusive of ISO ****:****, ISO:***** and ISO:***** Participate in internal audits and continuous improvement initiatives as required
Office Coordination & Administration
Coordinate day-to-day office operations, including office supplies, office maintenance, motor vehicle management, and support coordination of team member functions, office events and activities
Reception & Front of House
Act as the first point of contact for visitors, clients and suppliers, building positive relationships with internal and external stakeholders
Answer phone calls and email enquiries in a prompt, courteous and professional manner
Maintain presentation and functionality of reception, meeting rooms and common areas
Working closely with colleagues across the business, you will provide professional expertise, practical solutions and trusted support that helps our teams achieve outstanding outcomes.
About you
You are a capable and motivated skilled, who enjoys working collaboratively, solving problems and finding better ways of doing things.
You take pride in delivering high-quality work, building strong relationships and contributing to a positive and productive workplace. You bring initiative, professionalism and accountability, along with a genuine commitment to continuous improvement and learning.
Experience & expertise
To be successful in this role, you will bring
Meaningful professional experience as Office Coordinator, Administration Coordinator or similar
Positive functional experience and industry knowledge
Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
Experience supporting QSE System inclusive of ISO ****:****,



ISO:***** and ISO:***** and compliance systems
Exposure to MYOB Acumatica or similar ERP an advantage
Strong communication and stakeholder engagement skills
The ability to build effective working relationships across a diverse organisation
Strong organisational skills and attention to detail
A commitment to quality, professionalism and continuous improvement
Why join MLEI?
At MLEI, we're building a business where ambitious people can grow their careers, contribute to meaningful work and help shape what comes next.
We offer opportunities to:
Contribute to the success of a growing national consultancy
Work alongside experienced professionals and respected industry leaders
Build professional capability and broaden your experience
Develop meaningful relationships across the business
Access learning, development and career opportunities
Contribute to projects and initiatives that influence business performance
Help strengthen the systems, processes and culture that support our people and clients
Play a meaningful role in shaping the future of our growing organisation
Our culture
Our culture is shaped by the values that guide how we work together every day:
Supportive:
we invest in our people help each other succeed.
Accountable:
we take ownership of our work, our decisions and outcomes.
Trust:
we build lasting relationships through integrity, transparency and consistency.
Expertise:
we pursue excellence through knowledge, experience and continuous improvement.
Join us
If you're looking for meaningful work, strong professional relationships and the opportunity to keep developing your expertise, we encourage you to apply.
This role is an opportunity to contribute to our team, work with a growing consultancy with clear standards, good people and a long-term view.
For a confidential discussion about the role, contact Erin Gray, Human Resources Officer on *************or ******.
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📌 Office Coordinator – Brisbane Office (Queensland)
🏢 MLEI Consulting Engineers
📍 Queensland