Job Description
Executive Administration - Property Services
Executive Administrator – Commercial Property Services
Full Time | Toowoomba
Are you an exceptional Executive Administrator who thrives in a quick-paced environment and takes genuine pride in being the person who keeps everything moving?
We are seeking a highly organised, proactive and accountable professional to work directly with the Company Director of an established and successful commercial property business.
This is a key support role for someone who is dependable, enjoys taking ownership and understands the importance of delivering an exceptional client experience.
You will work closely with the Director, helping manage priorities, clients, transactions and the day-to-day administration that supports a high-performing commercial property team.
About You
Ideally, you will have:
Previous Executive Assistant, Personal Assistant or senior administration experience
Previous experience in real estate, property or professional services – desirable but not essential
Excellent organisational and time management skills
Outstanding attention to detail
Strong written and verbal communication skills
The ability to confidently manage multiple priorities in a fast-paced environment
A proactive, energetic and positive approach to your work
Confidence dealing with professional and high-value clients while maintaining complete confidentiality
Strong computer skills, including Microsoft Office and CRM systems
The ability to anticipate what needs to be done rather than simply waiting for direction
The Role
Working directly with the Company Director, you will:
Provide comprehensive executive and administrative support
Manage the Director's diary, appointments, meetings and daily priorities




Coordinate and monitor tasks, commitments and important deadlines
Liaise professionally with clients, vendors, purchasers, solicitors and other professional advisers
Prepare correspondence, reports, presentations and client communications
Assist with the administration of commercial property sales and leasing transactions
Maintain accurate client and property information within the CRM
Coordinate meetings, documentation and follow-up actionsProactively ensure important matters are progressed and nothing is overlooked
Help create an organised and highly responsive experience for both the Director and clients
Why Join Us?
We believe great results come from having great people around you.
We work hard, move quickly and maintain high standards.
For the right person, this is much more than simply an administration position.
You will have the opportunity to work directly alongside a highly successful and experienced commercial property Director and become an integral part of a high-performing business.
There is genuine opportunity to develop professionally, take greater ownership of the role and work within a supportive environment where your contribution is recognised and valued.
We are looking for someone who wants to make the role their own and be rewarded for helping the team achieve its objectives.
In return, you will receive an attractive salary package, together with the opportunity to earn additional performance-based bonuses when agreed team targets are achieved.
If you are highly organised, enjoy responsibility and want a position where your contribution genuinely matters, we would like to hear from you.
Applications close Monday, 21 September ****.
All applications will be treated in the strictest confidence.

📌 Executive Administration - Property Services (Toowoomba)
🏢 seek.com.au
📍 Toowoomba