EXPERIENCED SALES ADMINISTRATOR — PROJECT MARKETING
EXPERIENCED SALES ADMINISTRATOR — PROJECT MARKETING
Pialba, Hervey Bay | Full-time | 9-day fortnight
Win Projects is looking for an experiencedSales Administratorto join our specialist project marketing team in Hervey Bay.
We are not a traditional residential agency.
Win Projects specialises in high-volume, off‐plan sales of residential land, house and land packages, and apartments, working across some of the Fraser Coast's major new estates and developments.
This is a key support role within a busy, professional sales setting where accuracy, organisation and strong systems are critical.
THE ROLE
You will work closely with our sales and project marketing team, helping manage multiple sales and projects at various stages—from enquiry through to contract and settlement.
Key responsibilities will include:
Preparing and maintaining sales contracts and documentation
Preparing Form 6s, Letters of Offer and related sales documentation
Managing multiple sales files and contract milestones
Maintaining estate sales spreadsheets and reporting
Managing and updating information within VaultRE
Liaising with buyers, solicitors, developers, builders and internal staff
Supporting new project and stage releases
Tracking sales, deposits, contracts, conditions and settlements
Assisting with marketing campaigns, database communications and mailouts
Maintaining accurate records across multiple projects
Providing general sales administration and team support
Assisting with reception and wider office administration when required
ABOUT YOU




This role will suit someone who already understands the pace and discipline required in real estate sales administration.
We are looking for someone who is:
Experienced in the real estate industry
Experienced with sales contracts and property transactions
Highly competent with VaultRE or similar real estate CRM systems
Advanced and confident with Excel spreadsheets
Extremely organised and accurate
Comfortable managing numerous transactions simultaneously
Professional when dealing with clients, developers and external consultants
Energetic, proactive and able to work ahead rather than wait for instructions
Strong with technology and able to learn new systems quickly
Reliable, committed and looking for a genuine long‐term career opportunity
A current Queensland real estate registration or licence would be highly regarded.
WHY WIN PROJECTS?
Win Projects has been involved in the Hervey Bay property market for many years and specialises in project marketing across the Fraser Coast.
We have a substantial pipeline of future projects and ongoing work, providing job security and long‐term career opportunities.
You will be joining:
A dedicated and experienced team
A modern, professional office in Pialba
A high‐performing specialist project marketing business
A company with significant forward work
A role with genuine opportunity to grow as the business expands
WORK‐LIFE BALANCE
We also believe good people should have a life outside work.
9‐day fortnight
Every second Friday off
Office closes at 1pm every Friday
Monday to Thursday: 8am–5pm
#J-*****-Ljbffr

📌 Experienced Sales Administrator — Project Marketing (Queensland)
🏢 Win Projects
📍 Queensland