Job Description
Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person
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Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person
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Commencement
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February **** (with a handover period beforehand)
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Hours
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Full-time, Monday to Friday, 8:00am – 4:00pm, in-office
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Remuneration
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Above Industry Standard for right candidate.
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Figure 8 Capital is a boutique financial services firm and a Corporate Authorised Representative of Mondari Capital Group Pty Ltd (AFSL ******). We operate the Investing Platform brand, a FinTech platform that showcases curated investment and property opportunities to wholesale and sophisticated investors.
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Our office in Caringbah is a close-knit, fast-moving environment supporting a small directorship and sales team. Operations sit at the centre of everything we do, and this role keeps the business running smoothly across administration, marketing, systems and investor support.
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The Opportunity
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We are seeking an organised, proactive Office Administrator to cover our operations function during a period of parental leave. This is a genuinely broad role for someone who enjoys wearing multiple hats; one day coordinating the office and management team, the next designing and sending marketing campaigns, building systems, or reviewing investor documentation.
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The initial contract is expected to run for 9–12 months (final term to be confirmed), with a real possibility of continuing in an ongoing capacity.



A thorough handover and training period will be provided before the leave commences.
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Key Responsibilities
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Office Administration
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Provide administrative support to the management team
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Manage office correspondence and documentation
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Assist with scheduling and calendar management
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Coordinate meetings and office functions
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Maintain office supplies and facilities
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Undertake any other duties reasonably assigned by the Company
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Marketing & Communications
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Manage all marketing and communications in‐house
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Design and send all eDMs (email direct marketing)
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Manage PR campaigns
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Create branded documentation
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Work closely with the lead generation marketing team to improve lead quality and reporting
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Systems & Operations
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Set up automations and systems for lead management
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Develop company‐wide onboarding packs
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Create role descriptions
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Create internal procedure documents
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Investor Relations & Compliance
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Review investor documentation for accuracy
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Support HVL events and investor engagement
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About You
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We're looking for someone who is highly organised,



detail-oriented and comfortable managing competing priorities in a professional financial services environment. You take ownership, communicate clearly, and are happy to roll up your sleeves across a variety of tasks.
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Ideally you will bring
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Proven experience in an office administration, operations or executive support role
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Strong written and verbal communication skills, with excellent attention to detail
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Confidence with marketing tools and creating qualified, branded materials (eDMs, documents, presentations)
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A systems mindset comfortable setting up automations, CRM workflows and documented procedures using AI software.
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The ability to work independently, maintain confidentiality and handle sensitive information appropriately
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Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems)
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Highly regarded (advantageous)
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Experience in financial services, particularly in a compliance or compliance-support capacity
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Familiarity with CRM platforms and marketing automation, using Claude Co-work or other AI tools.
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Exposure to investor communications or
wholesale/sophisticated
investor environments
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Why Join Us
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You'll join a supportive, ambitious team where your work has genuine impact. This is a varied, hands‐on role with real scope to shape how the business operates and, for the right person, the opportunity to stay on beyond the contract. Our business is in a scaling phase, so with the company growing, more opportunities will arise.

📌 Operations Manager - Maternity Contract (New South Wales)
🏢 Investing Platform
📍 New South Wales