Job Description
People & Culture Administrator
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Ballarat | Full-Time Permanent
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Support Our People. Shape the Employee Experience.
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Are you organised, people-focused and looking to build your career in Human Resources?
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We're seeking a People & Culture Administrator to join our People & Culture team at UFS Healthcare. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support to employees and leaders.
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As a key member of the People & Culture team, you'll provide end-to-end administrative support across the employee lifecycle, coordinate recruitment activities, assist with HR systems and compliance, and help deliver initiatives that contribute to a positive employee experience across UFS.
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Whether you're already working in Human Resources or looking to take the next step into a People & Culture career, this is an excellent opportunity to gain exposure to a broad range of HR functions within a supportive and values-driven team.
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What You'll Be Doing
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People & Culture Administration
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Manage employee records and employment lifecycle transactions through UKG Ready, including onboarding, employment variations and staff exits.
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Support employees and managers with general People & Culture enquiries.
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Assist with probation reviews, parental leave, flexible work requests and casual conversion processes.
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Monitor compliance requirements, including licences, registrations and mandatory qualifications.
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Coordinate onboarding activities, induction administration, uniforms and new starter support.
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Contribute to People & Culture reporting, employee engagement initiatives and staff events.
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Recruitment Coordination
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Working closely with a People & Culture Business Partner to:
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Coordinate recruitment activities from requisition through to onboarding.
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Assist with writing and posting advertisements.
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Schedule interviews and communicate with candidates and hiring managers.
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Conduct candidate pre-screening activities.
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Coordinate reference checks, background checks and pre-employment documentation.
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Support the delivery of a positive and professional candidate experience.
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Systems & Process Support
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Provide first-level support for UKG Ready enquiries.
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Assist with maintaining accurate HR records and workflows.
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Identify opportunities to improve systems, processes and employee experience.
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Scheduling & Workforce Support
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Assist pharmacy operations with filling unplanned Pharmacy Assistant vacancies.
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Monitor staffing coverage and identify workforce gaps.
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Support work experience placements and workforce administration activities.
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Team & Culture
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Support learning and development activities, training administration and team projects.
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Contribute to a cooperative, supportive and values-driven People & Culture team.
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Promote and demonstrate UFS's Guiding Principles in all interactions.
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About You
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Previous experience in administration, customer service or a People & Culture/HR support role.
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Strong organisational skills and the ability to manage multiple priorities.
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Excellent written and verbal communication skills.
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A customer-focused approach and genuine passion for helping people.
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Experience coordinating recruitment processes or a keen interest in recruitment.
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Confidence using systems and databases, with solid Microsoft Office skills.
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A commitment to confidentiality, professionalism and continuous improvement.
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Why Join the People & Culture Team?
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This role offers the opportunity to:
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Develop and grow your career in Human Resources within a supportive and experienced team.
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Gain exposure to a broad range of People & Culture activities across a large and diverse healthcare organisation.
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Build your knowledge of recruitment, employee relations, HR systems and workforce processes.
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Contribute to initiatives that positively impact the employee experience across UFS.
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Be part of a team that values collaboration, continuous improvement and making a genuine difference.
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Why UFS Healthcare?
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At UFS Healthcare, we're a not-for-profit organisation committed to empowering more people to live longer, healthier lives. We operate pharmacies, medical centres, optometry and other healthcare services across western Victoria, with a clear vision to expand access to high-quality integrated healthcare across our communities.
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As a mutual organisation, profits are reinvested back into our services, people and community, ensuring the work we do has a lasting and meaningful impact.
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What We Offer
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Competitive salary package
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Adaptable work arrangements, including the ability to accrue RDOs
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Learning and development opportunities
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Staff discounts across UFS services
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A values-driven and supportive culture
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Opportunities for internal career progression
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📌 People & Culture Administration Officer (Ballarat)
🏢 UFS Healthcare
📍 Ballarat