Job Description
Location: Mascot, NSW (full-time, office-based) Company: East to West Role type: Permanent / Full-time
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About the role
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We are seeking aProject Coordinator / Project Administratorto support day-to-day project delivery and workforce mobilisation. This role is ideal for someone who thrives on organisation, systems, and keeping people and paperwork moving—particularly
acrossonboarding/offboarding,site
inductions, and project compliance requirements.
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You'll be basedfull-time in our Mascot office, working closely with project teams and operations to ensure smooth mobilisation and strong site/admin support.
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Key responsibilities
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Coordinateonboarding
and offboardingfor project employees and contractors (documentation, checks, records, system updates).
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Manage and scheduleemployee site
inductions(including
ensuring completion and tracking of required training).
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Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
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Liaise with internal stakeholders (project managers, supervisors, HR/payroll as applicable) and external site/client contacts.
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Support mobilisation activities including rosters, site access requests, and general project coordination.
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Assist with reporting and compliance tracking using relevant platforms (including safety / induction systems).
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Provide general project administration support: meeting notes, document control, registers, and correspondence.
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What we're looking for
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Previous experience in aProject Coordinator / Project Admin / Site Admintype role (construction, civil, infrastructure, plant hire, or similar).
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Plant hire industry
experienceand/orTier
1 contractor/project
experience(preferred).
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Strong capability with systems and admin processes—comfortable working across multiple platforms.
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Experience or familiarity with safety/induction platforms such as3D Safety(or similar systems) is highly regarded.
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Strong attention to detail, follow-through, and ability to juggle competing priorities.
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Confident communicator with a proactive, team-first approach.
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Why join East to West
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Secure, full-time role based inMascot
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Hands-on involvement in mobilisation, compliance, and project support
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Supportive team environment with opportunity to grow your coordination capability
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📌 Coordinator | Permanent Role | Mascot, Nsw (New South Wales)
🏢 Infrastructure People
📍 New South Wales