Job Description
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Administer accounts and personnel matters for the Sydney office; oversee administrative staff and core office functions including reception.
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Ensure all staff timesheets are entered correctly and on time; monitor and report on productivity levels not being met.
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Support management,
administrative/office
support staff as required.
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Governance, Compliance & Reporting
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Attend Insolvency and Accounting monthly management meetings and Partners meetings, representing operational matters and following up on actions arising.
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Prepare and consolidate monthly reporting across global offices, providing the Global COO and National Board with visibility of operational and financial performance.
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Reconcile Partners' ledgers on a monthly basis, ensuring accuracy and resolving discrepancies in a timely manner.
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Oversee cash collections across the firm, working with Partners to monitor outstanding balances and support timely recovery of fees.
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Monitor cashflow receipts from Partners; check that Insolvency and Accounting Partners are chasing, collecting and reconciling fees.
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Coordinate ASIC annual review filings and ensure minutes and corporate records are appropriately filed and signed off, in partnership with the Sydney Corporate Secretarial function.
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Review and update office protocol, ensuring sign-off from employees and Partners.
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Supporting Global COO in global strategy implementation.
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Cross-Jurisdictional & Association Coordination
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Administer requirements across all jurisdictions and liaise with counterpart operations contacts in other Hall Chadwick offices, including Hong Kong, New York and the UK, on shared administrative requirements.
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Liaise with HC Melbourne and the PrimeGlobal / National Association on operational matters.
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IT, Insurance & Office Management
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Liaise with IT on systems, equipment and monitor laptops/IT products across the office.
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Manage IT systems follow up and reporting.
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Manage the firm's insurance renewals, including Qualified Indemnity, Public Liability and Workers Compensation.
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Manage office requirements including lease terms, rent reviews and related changes.
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Strategic & Business Support
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Support integration of the marketing plan into operational delivery and assist Partners to meet and monitor marketing plan targets, in conjunction with the Marketing & Communications Manager/Director.
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Monitor delivery of the office plan and liaise with relevant stakeholders to validate and understand business results.
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Monitor Partner bonus arrangements and report regularly to the Global COO and National Chairperson.
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📌 Operations Director/Manager (New South Wales)
🏢 Hall Chadwick
📍 New South Wales