(GCA) is a mission-driven organisation that provides community specialist healthcare for older Australians. At GCA, we offer every older Australian, irrespective of geographic location, culture, financial status or background, with access to bulk-billed medical care. Despite being a small organisation, we are proud to have grown to provide geriatrician and GP services across Australia!
Role Description
This is a full-time, in office Project Coordinator role based in Sydney, NSW.
Our Programs & Partnerships team runs the clinical programs, education series and funder relationships that make that reach possible — and we're growing it.
We're after a
Project Coordinator
who can run the operational engine behind that portfolio: keeping multiple concurrent programs on track, on time, and properly reported.
You will own and be responsible for:
Keeping a live tracker on every programme you support — status, owners, next steps, dates — and flag risks and clashing deadlines before they become problems
Scheduling and coordinating multidisciplinary team meetings and clinical sessions across our programmes
Running the logistics behind our clinical education series, from invitations through to post-session evaluation
Maintaining KPI and outcomes trackers, and turn them into clean reporting packs
Supporting the onboarding of new facilities, clinicians and partners into our programmes
Support general administration for the Project and Partnerships Portfolio and identify continuous improvement initiatives for recurring and repeatable workflows.
Qualifications
Experience coordinating projects,



programmes or events in healthcare, aged care, allied health or another funder-driven, regulated service environment.
Strong project management and organisational skills and the proven ability to run several concurrent recurring workflows (scheduling, budgeting and reporting cycles). Practical project-coordination skills — tracking milestones, managing dependencies and running several concurrent workstreams (scheduling and reporting cycles).
Confident written and verbal communication with clinicians, facility staff and internal stakeholders.
Strong Microsoft Office skills, particularly Excel, and comfort collecting and collating data.
Proactive and self-directed — comfortable chasing attendance, confirmations and follow-ups without being asked.
Experience tracking KPIs or deliverables and preparing reports for a manager.
Comfortable tracking actual spend against budget and flagging variances — confident working with numbers in Excel.
Comfortable working in a project-tracking tool (e.g. Asana, Monday.com, Trello or MS Project) to manage multiple concurrent workstreams, milestones and dependencies.
Highly regarded
Experience coordinating clinical education, training sessions or webinars.
Exposure to government or PHN-funded programme reporting requirements.
Experience with CRM platforms.
Project Management certifications and experience with Project Management tools A project coordination qualification (e.g. Certificate IV in Project Management Practice) or equivalent on-the-job experience.
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📌 Project Coordinator (New South Wales)
🏢 Geriatric Care Australia
📍 New South Wales