MARS PARTNERSHIP PTY. LTD. – Burleigh Heads QLD
An exciting opportunity is available for an experienced Executive Assistant - Part Time to join a professional services firm with a national reach.
This is a part-time role supporting a senior partner based in Burleigh Heads who works across a national client base and regularly travels between offices. You'll play an important role in keeping a busy executive organised, while also contributing to the wider administration function across the business.
The ideal candidate will be highly organised, proactive and comfortable working with confidential information in a fast-paced, professional setting.
About the role
Working closely with a senior partner, your responsibilities will include:
Managing a busy and complex diary, including meetings, appointments and Teams/Zoom calls
Coordinating domestic travel, including flights, accommodation, transfers and car hire
Anticipating upcoming requirements and ensuring the executive is well prepared for meetings and travel
Managing emails and correspondence, including prioritising and following up where required
Preparing confidential documents, correspondence and meeting materials
Processing timesheets, expenses and other administrative requirements with a high level of accuracy
Coordinating catering, events, functions and meetings
Providing general administrative support to the local Gold Coast based team (2 ppl)
Working collaboratively with the broader national administration team and assisting with shared administrative tasks as required
Supporting a range of time-sensitive and highly regulated professional services activities
About you
We're looking for an experienced EA who enjoys being the person who keeps everything moving.
You will ideally have:




Previous experience as an Executive Assistant, ideally within professional services, financial services, legal, accounting, property or another corporate environment
Strong diary and travel management experience
Excellent Microsoft Office skills
Confidence using Microsoft Teams, Zoom and other digital workplace tools
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
The ability to handle confidential and commercially sensitive information with discretion
Excellent organisational skills and the ability to prioritise competing deadlines
A proactive approach - you naturally think ahead rather than simply wait for instructions
The confidence to work autonomously and use sound judgement
A professional, personable and down-to-earth communication style
Experience in insolvency, restructuring, accounting, audit, tax, legal or other skilled services would be advantageous, but is not essential.
Working arrangements
This is a part-time position of approximately ******* hours per week. The business is open to flexible arrangements and open to how the part-time working week is set.
The position will initially involve a higher level of face-to-face interaction to build relationships and understand the business and responsibilities.
What's on offer
Part-time hours with genuine flexibility
Gold Coast location in Burleigh Heads
Opportunity to work closely with senior leadership
Supportive and collaborative professional services environment
Variety across executive support and broader administration
National team environment
Additional 10 days paid bonus leave (pro-rata) each year, on top of standard annual leave, with unused bonus leave paid out at the end of the financial year
A professional but relaxed workplace culture
#J-*****-Ljbffr

📌 Executive Assistant - Part Time (Gold Coast)
🏢 MARS PARTNERSHIP
📍 Gold Coast