Job Description
Admin & Allocations Coordinator - Construction
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At Deluxe, we specialise in premium construction cleaning solutions for Australia's top-tier building companies. For over 25 years, we've cleaned some of the country's most iconic places and spaces, across a wide range of sectors.
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Our diverse portfolio includes work on major projects, such as the Sydney Metro, luxury hotels, high-rise residential and commercial towers, hospitals, universities, major sporting venues, data centres and government & defence facilities.
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The Opportunity
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We are seeking an experienced and highly organised Admin & Allocations Coordinator to manage allocations, administration and operational support across the business.
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This is a quick-paced role suited to a proactive, detail-oriented professional who thrives on keeping people, processes and operations running smoothly. Flexibility with afternoon working hours is essential, as daily rostering is completed and published each afternoon.
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The Role
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Your responsibilities will include:
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Create, publish and communicate daily rosters and allocations
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Coordinate scheduling, site bookings, inductions and deployment across projects
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Maintain workforce management system, records, training and compliance
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Coordinate training and workshops and prepare presentations and materials
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Review and resolve attendance records and prepare weekly reports
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Manage the full recruitment and administration process
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Maintain and coordinate uniforms, PPE and equipment
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Prepare and maintain business documents, reports, databases, project records and operational spreadsheets
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Support WHS compliance through maintaining safety documentation, audits, inspections and records
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Coordinate team meetings, distribute agendas and minutes, track action items and follow up to ensure timely completion
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Answer phones, manage enquiries, greet visitors, coordinate office deliveries and set up meeting rooms
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Drive workplace engagement and culture through the team events, communications, initiatives and the day-to-day management of a positive environment
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Maintain workplace facilities, including kitchen cleanliness, restocking and supplies, office cleaning and ensuring a professional, organised space
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Implement process improvements to enhance operational efficiency, workflow and service delivery
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About You
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To be successful in this role, you will have;
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Previous experience in administration, scheduling or operations coordination
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Highly organised, excellent attention to detail and can manage competing priorities
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Tech-savvy and confident using business systems, databases and Microsoft Office
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Proactive and able to take initiative to solve problems and improve processes
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Deadline-driven with the ability to work efficiently in a fast-paced environment
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Strong communication skills and the confidence to liaise with multiple stakeholders
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A positive, team attitude with a willingness to roll up your sleeves and get things done
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📌 Admin & Allocations Coordinator - Construction (New South Wales)
🏢 Deluxe Cleaning
📍 New South Wales