Job Description
Administration Assistant – Trade Industry
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Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.
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This is a varied, hands‐on role where you'll be at the centre of our day‐to‐day operations - coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.
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What You'll Be Doing
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Scheduling service and project jobs
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Keeping shared calendars accurate and up to date
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Managing jobs and information within Simpro
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Ordering materials and coordinating with suppliers
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Creating and updating service jobs and maintaining accurate records
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Data entry and general administration
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Communicating with technicians, suppliers and customers
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Following up outstanding information, materials and job requirements
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Assisting upper management with other ad hoc administration tasks.
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What We're Looking For
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We're looking for someone who can hit the ground running and understands how a busy trade business operates.
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Ideally, you'll have:
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Simpro experience essential
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Experience working within trade services essential




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Experience ordering materials and dealing with suppliers
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Excellent organisation and time-management skills
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Strong attention to detail and accurate data-entry skills
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Confidence managing multiple calendars, jobs and competing prioritiesClear and qualified communication skills
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A proactive attitude — you see what needs doing and get onto it
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The ability to stay calm and organised when the day doesn't go exactly to plan
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Why Join Us?
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This isn't a role where you'll simply sit behind a desk doing repetitive data entry.
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You'll play an important part in keeping our projects, service jobs and field team organised and moving forward.
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We're offering:
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A varied position where no day is the same
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The opportunity to become a key part of a growing business
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A friendly and supportive team environment
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Scope to take on more responsibility as the role develops
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Strong environment with quarterly team building events
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Potential for flexible working arrangements following probation period
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$60,000 - $70,000 + Superannuation
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📌 Operations Assistant (Queensland)
🏢 Prestige RAC
📍 Queensland