Functions Coordinator Turn outstanding events into unforgettable experiences at Keppel Bay Sailing Club
Do you love bringing people together, creating memorable events, and seeing months of planning come to life?
Keppel Bay Sailing Club is on the lookout for an energetic, organised, and people-focused Functions Coordinator to join our team. From stunning waterfront weddings and corporate events to community celebrations and club functions, no two days are the same.
If you're the type of person who thrives on juggling multiple tasks, building relationships, and making magic happen behind the scenes, we'd love to hear from you.
Why you'll love working with us
Work at one of Central Queensland's most iconic waterfront venues
Coordinate a diverse range of events including weddings, corporate functions, private celebrations, and club events
Be part of a supportive and passionate hospitality team
Enjoy a positive workplace culture where your ideas are valued
Opportunity to grow and make a real impact on our functions business
About the Role
As our Functions Coordinator, you'll be the driving force behind every event, ensuring a seamless experience from the first enquiry through to the final farewell.
You'll work closely with clients, suppliers, management, kitchen, bar and operational teams to deliver exceptional experiences that exceed expectations.
What You'll Be Doing
Event Planning & Coordination
Managing function enquiries, site inspections and client consultations
Preparing quotes, contracts and event confirmations
Creating detailed run sheets and function briefs
Acting as the key point of contact for clients before, during and after events
Ensuring every function runs smoothly and professionally




Supporting service recovery and post-event feedback processes
Operations & Team Coordination
Working closely with the Venue Manager, Head Chef and Group Operations Manager
Coordinating event staff during setup, service and pack down
Ensuring compliance with RSA, food safety and WHS requirements
Leading by example and maintaining exceptional service standards
Managing bookings, contracts and event records
Coordinating invoicing, payments and reconciliations
Monitoring event profitability and budgets
Assisting with promotional campaigns and function marketing initiatives
What we are looking for:
Highly organised and detail-oriented
A confident communicator with exceptional customer service skills
Professional, positive and approachable
Calm under pressure and able to think on their feet
Proactive, self-motivated and solutions-focused
Comfortable managing multiple events and deadlines
Passionate about delivering memorable guest experiences
What You'll Bring
Current RSA Certificate
Food Safety Certificate
Current First Aid Certificate
Blue Card
Certificate IV in Hospitality, Events, or a related field
Minimum 2 years' experience in event or function coordination
Previous leadership or supervisory experience
Bonus Points For
Experience in a club, hospitality or events environment
Experience with event booking system experience
Budgeting and event profitability experience
Knowledge of community engagement and membership-based organisations
Ready to Join the Crew?
If you're passionate about people, events, hospitality, and creating experiences that guests remember long after the event is over, we want to hear from you.
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📌 Functions Coordinator (Yeppoon)
🏢 Keppel Bay Sailing Club
📍 Yeppoon