Operations & Administration Support Specialist
Faculti Lawyers is not a traditional legal services business. We combine legal expertise, technology and operational excellence to deliver streamlined legal solutions for enterprise clients across Australia. With offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra, our teams work on complex, high-volume matters where precision, efficiency and scalability matter. The work is fast-moving, commercially significant and designed around modern legal service delivery.
The role
We are currently looking for an Operations and Administration Support Specialist to join our national Resolutions, Recoveries and Disputes Team. This Team provides services relating to secured and unsecured recoveries and disputes for banks and other financial institutions. The role can be based in our Adelaide, Sydney or Brisbane office, but will support the team nationally. Duties include, but are not limited to, the following:
Monitoring and managing the instructions/administration team inbox, which involves: monitoring and distributing instructions, as well as dealing with and responding to queries and requests
Reviewing and responding to administrative client queries and requests
Monitoring process server updates and updating portal notes
Conducting conflict searches, generating new matters within our financial management system, file management system and portal
Printing, scanning, copying and posting letters and documents
Processing bulk notice instructions, conducting and checking title searches, generating documents, collating documents for post and issuing instructions for service
Running daily reports to cross check data
Maintaining service and postal records
Assisting with daily,



weekly and monthly reporting
E-filing of court documents
Attending physical settlements
Assisting the team generally with administrative duties and support
Candidates will ideally have
The ability to meet deadlines and manage competing priorities
Proactive diary management skills
Positive attitude and willingness to learn
Strong communication skills, including with clients, clients' customers and team members
A high level of attention to detail and ability to focus on critical tasks
Ability and willingness to deal with requests and tasks in a concise and efficient manner
Experience using the Microsoft Office suite, particularly Excel
Previous administrative experience would be advantageous
Life at Faculti
At Faculti Lawyers, we provide the opportunity to work on complex, high-volume matters for established enterprise clients within a modern, technology-enabled legal environment.
We offer genuine career growth pathways and a range of benefits including
flexible and hybrid working arrangements
generous parental leave
annual flu vaccinations and skin checks
study assistance
a comprehensive employee assistance program
daily breakfast
corporate discounts
a variety of social activities including EOFY and end-of-year functions
sporting teams
firm-wide events
We take a team-oriented approach to everything we do, built on openness, accountability, respect and professionalism, ensuring both our clients and our people are supported to perform at their best.
If you are looking for a career where legal expertise, innovation and technology work side by side — and where your contribution has visible impact — Join us at Faculti Lawyers.
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