Boutique Kitchens and Joinery – Northgate QLD
Project Coordinator & Business Administrator
Help drive the success of a growing premium joinery business
At
Boutique Kitchens & Joinery
, we deliver high-quality joinery and interior fit-out projects across commercial, retail, hospitality and residential sectors.
As our business continues to grow, we're looking for an organised, proactive and highly capable Project Coordinator & Business Administrator to become the operational backbone of the business.
This is not your typical administration role.
You'll work closely with our leadership team, Project Manager, Site Manager, suppliers, installers and external contract administration partners to ensure projects, people, compliance, schedules and systems stay organised and on track.
If you're the type of person who naturally creates order, follows up actions, keeps everyone accountable and takes pride in making a business run smoothly, we'd love to hear from you.
About the Role
This is a highly varied role combining:
Project Coordination
Project setup and administration
Maintaining project registers and records
Meeting coordination and action tracking
Work order preparation and issue
Scheduling coordination and project milestone tracking
Project close-out and handover documentation
Commercial & Contract Administration Support
Maintaining variation, delay and claims registers
Coordinating information for external contract administration advisers
Tracking approvals and commercial actions
Supporting accounts receivable processes
Assisting with progress claims and debtor follow-up
People & Compliance Administration
Employment contracts and HR administration
Employee onboarding and offboarding
Contractor onboarding and compliance management
Maintaining licences, insurances, inductions and training records




SWMS and WHS document administration
Business Systems & Continuous Improvement
Maintaining business systems and data accuracy
Supporting workflow meetings and reporting
Improving administrative processes and procedures
Document control and records management
About You
You may currently be working as a:
Project Coordinator
Construction Administrator
Contracts Administrator
Office Manager
Operations Coordinator
Business Administrator
Project Support Officer
To succeed in this role you'll be:
Highly organised and detail oriented
Comfortable managing multiple priorities simultaneously
Confident following up people and holding actions accountable
Proactive rather than reactive
Strong with systems, technology and process improvement
Professional in your communication with clients, suppliers and team members
Able to identify issues before they become problems
Skills & Experience
Ideally you'll have:
Experience in project coordination, construction administration or business administration
Strong Microsoft 365 and Excel skills
Experience maintaining business systems and project records
Excellent written and verbal communication skills
Strong attention to detail and follow-through
Experience working in construction, manufacturing, joinery, building, fit-out or a related industry
Desirable:
Experience with Innergy or similar ERP/project management systems
Understanding of WHS compliance and contractor management
Experience with claims, variations or contract administration
Construction White Card
Why Join BKJ?
Diverse and interesting role with genuine variety
Work closely with senior leadership
Chance to influence systems and process improvement
Growing and ambitious business
Supportive and collaborative team environment
Long-term career development opportunities
#J-*****-Ljbffr

📌 Business And Project Coordinator (Queensland)
🏢 Boutique Kitchens and Joinery
📍 Queensland