Job Description
Willing and Able Foundation – Port Macquarie NSW
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For more than 60 years, Willing & Able has supported people with disability to build skills, participate in meaningful work, strengthen independence and contribute to the community.
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We are a respected regional organisation with committed staff, diverse services and social enterprises, and strong Port Macquarie-Hastings community connections.
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Willing & Able is a registered NDIS Service provider working with participants and supported employees under the NDIS framework and relevant awards including the SCHADS and SES Awards.
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We are looking for a dedicated finance officer with a keen eye for detail, a commitment to accuracy and a positive, team-focused approach to join us.
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This is a fulltime role with flexible office hours and potential work from home hours.
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What we need from you:
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1. Minimum Certificate IV qualification in Financial Services (Accounting) or a relevant field, and/or significant relevant experience deemed sufficient to fulfil the responsibilities of the position.
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2. At least three years' working knowledge and experience with financial and payroll systems, preferably Xero.
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4. Demonstrated ability to work under pressure, with limited direction, and exercise sound judgement.
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5. Excellent time management skills, with the ability to prioritise efficiently and maintain attention to detail.
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6. High reliability.
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7. Capacity and flexibility to participate in an after-hours on-call rotation.
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8. An approachable, pleasant manner and the ability to work positively with others.
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9. Current NDIS Worker Screening Check.
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Preferred Criteria
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10. Experience in the not-for-profit or community services sector.
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11. Working knowledge of the NDIS is an advantage.
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12.



Operational awareness of the SCHADS and SES Awards and how they integrate with legislation relating to disability services and the NDIS in a supported employment setting.
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13. Experience with Client Management System software.
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14. Experience with integrated financial applications, including point of sale (POS), CRM and ApprovalMax.
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Role tasks and responsibilities:
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This role reports to the CEO and works with external financial consultant oversight and support.
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Finance and funding
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Process and manage accounts payable and receivable accurately and within required timeframes.
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Process NDIS funding claims, ensure timely receipt of payments and report discrepancies.
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Reconcile point of sale (POS), including EFT and cash transactions daily and report discrepancies.
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Perform daily bank reconciliations and complete financial data entry.
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Coordinate and complete routine month-end bookkeeping processes.
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Effectively use financial applications and systems such as ApprovalMax and Xero and ensure employee compliance with delegated authorities and financial policies.
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Assist in the development of annual budgets.
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Participate in audits and benchmarking activities.
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Payroll and employee records
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Ensure payroll compliance with the National Employment Standards (NES), Fair Work Act ****, Superannuation and Long Service Leave Acts, relevant awards and HR policies.
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Assist in the fortnightly preparation and processing of payroll for supported employees (SES Award) and employees (SCHADS Award.)
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Assist in managing accurate and current employee records for payroll, compliance, rostering and reporting purposes.
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Manage leave entitlements,



superannuation and portable long service leave.
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Administer salary sacrifice arrangements and provide supporting data for fringe benefits tax (FBT) reporting.
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Ensure payroll data in CRM is accurate and prepared for import into Xero.
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Rostering
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When required, assist in preparing and publishing rosters within SCHADS Award guidelines and minimum timeframes.
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Assist in maintaining accurate rostering information for funding claims and payroll, available within required timeframes.
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Assist to keep leave and unavailability information accurate and up to date for employees.
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Respond to roster changes accurately and promptly and communicate changes effectively to relevant stakeholders.
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Participate in after-hours on-call duties in rotation with other team members.
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Operations
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Develop and demonstrate expertise in Xero, POS and Visual Care (CRM) software and their interaction across services; provide training as required.
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Record and update information and data promptly, aligning with the requirements of employment, finance, rostering, compliance and retail teams.
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Ensure financial, employee and NDIS data is accurate for presentation to the Financial Consultant and auditors.
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Assist with the preparation and extraction of NDIS audit evidence and be available to support 18 monthly audits.
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Actively promote and contribute to quality improvement and safety processes and practices.
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Undertake other duties that could reasonably be expected of a person in this position.
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Role information and application
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For more information or a confidential discussion, please contact Krystal Drury on ******** *** or
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Applications close: COB Friday 2nd October ****
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Please note: Applications must follow the instructions above to be considered. Please do not apply solely through Seek.

📌 Finance Officer (Port Macquarie)
🏢 Willing & Able Foundation
📍 Port Macquarie