Job Description
Are you exceptionally organised, great with spreadsheets and the type of person who loves keeping everything on track?
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We are an established residential building company delivering custom homes, renovations and extensions across Sydney and are looking for a Project Administrator / Project Coordinator to join our Hills District office.
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Construction experience would be fantastic - but for this position, we're equally interested in finding the right person who is capable, organised and keen to learn.
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You'll work alongside experienced construction professionals and become involved in the day-to-day coordination of our residential building projects.
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What You'll Be Doing
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Your responsibilities will include:
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Assisting with quoting and tender preparation
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Requesting and following up supplier and subcontractor quotations
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Assisting with project and contract documentation
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Maintaining project spreadsheets and registers
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Assisting with procurement and ordering
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Obtaining client and architect approvals for selections
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Preparing orders and arranging supplier deliveries
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Tracking expected delivery dates and following up suppliers
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Coordinating information with our onsite team
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Preparing variation documentation for review
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Tracking signed and outstanding variations
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Recording deposits, project costs and items to be included in progress claims
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Assisting with progress claim preparation
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Updating project information in Excel
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Assisting with Xero and general project financial administration
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Following up clients, architects, suppliers and subcontractors for outstanding information
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General project administration and support to our construction team
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Who Would Suit This Role?
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We're looking for someone who is:
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Extremely organised
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Confident using Excel and spreadsheets
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Comfortable using Xero or willing and able to learn it quickly
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Good with numbers
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Detail focused
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A solid written and verbal communicator
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Comfortable following people up when something is needed
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Able to manage multiple tasks and deadlines
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Quick to learn new systems
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Proactive rather than waiting to be given every next step
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Previous experience in construction, building, architecture, property, accounts, procurement or project administration would be highly regarded, but isn't essential for the right person.
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Full-Time OR School-Hours Opportunity
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We understand that some highly capable people don't necessarily want or need a traditional full-time role.
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We are therefore open to:
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Full-time
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4 days per week
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3-5 days per week
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Part-time
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School-hours arrangements
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This could particularly suit an experienced administrator, project coordinator or accounts professional looking to return to the workforce or find a position that better fits around family commitments.
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We're happy to discuss the structure with the right candidate.
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What We Can Offer
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You'll be working on interesting custom residential projects where no two jobs are the same.
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This isn't a role where you'll spend every day doing the same repetitive administration. You'll become genuinely involved in our projects and learn how a residential build is managed from the office through to site.
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Location: Hills District, Sydney
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Hours: Full-time or flexible part-time arrangements available
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If you're organised, capable, good with people and want a role where you can learn, contribute and become an important part of a construction team, we'd love to hear from you.
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Please send us your CV along with a short introduction telling us about yourself, your relevant experience and the days/hours you're looking for.

📌 Project Administrator / Project Coordinator (New South Wales)
🏢 Select Construction
📍 New South Wales