Job Description
Accounts Officer - Accounts Payable & Receivable
n
Ambient Services Group is a leading commercial asset maintenance provider servicing metropolitan Sydney. We operate behind the scenes within some of the city's most prominent commercial buildings, delivering long-term facilities maintenance solutions, strategic asset management and responsive technical services.
n
With annual turnover exceeding $25 million, we operate across two core divisions:
n
Projects: Design, construction and major mechanical services projects.
n
Service: Planned maintenance, reactive service and integrated facilities management.
n
We are entering an exciting growth phase and are seeking an experienced and highly organised Accounts Officer - Accounts Payable & Receivable to join our growing finance team
n
Key Responsibilities
n
Accounts Payable
n
Process and code supplier and subcontractor invoices accurately and efficiently.
n
Reconcile supplier statements and resolve discrepancies.
n
Prepare and coordinate payment runs.
n
Match invoices against purchase orders and supporting documentation.
n
Maintain accurate supplier and subcontractor accounts.
n
Liaise with suppliers, subcontractors and internal project/service teams regarding account queries.
n
Ensure invoices and payments are processed in accordance with internal approval procedures.
n
Accounts Receivable
n
Prepare and issue customer invoices and supporting documentation.
n
Assist with project progress claims and recurring/service invoicing.
n
Monitor outstanding debtors and actively follow up overdue accounts.
n
Allocate and reconcile customer payments.
n
Maintain accurate debtor records and provide regular reporting on outstanding accounts.
n




Work closely with project and service teams to ensure completed works and claims are invoiced promptly.
n
General Accounts
n
Perform bank and account reconciliations.
n
Assist the Group Financial Controller with month-end processes and reporting.
n
Maintain accurate financial records within Xero.
n
Assist with general finance administration and ad-hoc reporting.
n
Proactively identify and elevate discrepancies, overdue accounts and invoicing issues.
n
Assist with improving financial processes and controls as the Group continues to grow.
n
About You
n
The ideal candidate will possess:
n
Demonstrated experience across both Accounts Payable and Accounts Receivable.
n
Excellent attention to detail and a high level of accuracy.
n
Strong reconciliation and problem-solving skills.
n
Confidence following up outstanding accounts and resolving supplier/customer queries.
n
Strong organisational skills with the ability to manage competing priorities and deadlines.
n
Excellent written and verbal communication skills.
n
A proactive approach with a strong sense of ownership and accountability.
n
Previous experience within a construction and/or service-based business will be looked upon very favourably, particularly candidates familiar with project progress claims, subcontractor accounts, purchase orders and high-volume service invoicing.
n
Why Join Ambient?
n
Full-time position within a growing and established business.
n
Direct support and mentoring from the Group Financial Controller.
n
A broad AP/AR position with genuine ownership and responsibility.
n
Opportunity to develop alongside the business as the Group continues to expand.
n
Qualified and fast-paced working environment.
n
Competitive remuneration based on experience.

📌 Accounts Officer - Accounts Payable & Receivable (New South Wales)
🏢 Ambient Services Group
📍 New South Wales