Job Description
Stratum Accountants is a professional accounting practice based in Silverwater, NSW. We're looking for a detail-oriented and proactive Accounts & Administration Assistant to join our team.
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This is a hands-on role at the heart of our finance and office operations with a focus on Accounts Receivable — perfect for someone who takes pride in accuracy and wants to grow within a supportive accounting environment. You'll work closely with the
Administration/Office
Manager and be a key point of contact for customers and suppliers.
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This is a full-time role: ********* Monday to Friday.
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Accounts Receivable
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Raise and send client invoices (XERO)
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Process client credit card payments
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Email and call follow up on overdue accounts
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Run weekly AR report & manage the AR process start to finish
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Accounts Payable
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Process supplier invoices (XERO)
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Prepare EFT payments in banking system
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Daily bank account reconciliation and report
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Manage Trust account, process client ATO refunds
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Run weekly sales report
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General Administration
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Manage client correspondence and digital filing systems
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Answer phones, manage inboxes, and respond to customer/supplier enquiries
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Assist with client onboarding administration and document preparation
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Update client information in systems (XERO, XPM & SharePoint)
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Client meeting document preparation
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Provide general ad hoc administrative support across the practice
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Cover for receptionist duties 1 day a week
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About you
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Experience in accounts receivable is essential
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Experience in an accounts or bookkeeping role
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Sound understanding of accounts payable/receivable processes
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Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar)
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Proficient in Microsoft Office, particularly Word and Excel
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Strong attention to detail and a methodical, organised approach
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Confident communicator — comfortable following up with clients
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Able to manage competing priorities and meet deadlines independently
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A collaborative team player who's happy to pitch in where needed
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Must have Australian work authorisation to be eligible for this position
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Desirable (but not essential)
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Familiarity with Xero Practice Manager (XPM)
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Experience in an accounting firm or other professional services
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What we offer
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$80,000 – $85,000 + superannuation, based on experience
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Free Off-street parking
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Work from home 1 day a week after completion of probation
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Supportive and collaborative accounting practice
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Opportunity to grow your skills in a skilled environment

📌 Accounts & Administration Assistant (New South Wales)
🏢 Stratum Accountants
📍 New South Wales