Job Description
The Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.
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This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable, service-oriented, and thrives in a fast-paced, dynamic setting. They bring a strong "can-do" mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.
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Key Responsibilities
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Executive & Administrative Support
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Manage complex calendars for Executives, including meetings across time zones
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Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders
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Provide end-to-end administrative support, including records management and confidential documentation
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Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
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Serve as a key point of contact between Executives, internal teams, clients, and external partners
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Coordinate domestic and international travel and manage expenses
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Anticipate executive needs, manage competing priorities, and support effective time management
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Office Management & Operations
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Oversee daily office operations, space management, access cards,



and office supplies
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Partner with facilities on maintenance, repairs, and workplace improvements
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Manage vendor relationships, contracts, and service quality
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Implement and support health, safety, and workplace compliance initiatives
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Act as a liaison to ensure clear, timely communication across stakeholders and departments
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Partner with teams to support business initiatives and cross-functional collaboration
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Support planning and execution of company events, town halls, and special projects
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Build strong, trusted relationships with internal and external partners
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Qualifications & Experience Required
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Bachelor's degree in Business Administration, a related field, or equivalent practical experience
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Minimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs
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Minimum 3+ years of experience in an Office Manager or Office Administrator role
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Experience working with diverse, multicultural stakeholders across multiple time zones
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Proven ability to handle highly confidential information with discretion
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Excellent written and verbal communication skills (formal and informal)
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Strong organizational skills with the ability to multitask and prioritize effectively
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High proficiency with Microsoft tools, including Outlook calendaring
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Energetic, adaptable, solutions oriented, and quick to learn
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📌 Executive Assistant & Office Manager, Apac (New South Wales)
🏢 Vantage
📍 New South Wales